Personal Assistant to Chief Executive Officer

Job Summary:

We are seeking a highly organized and proactive Personal / Executive Assistant to provide top-tier support to our CEO. This role requires a self-starter with exceptional organizational skills, the ability to manage complex schedules and event logistics, and a commitment to delivering outstanding results. The ideal candidate thrives in fast-paced environments, responds effectively to urgent situations, and demonstrates flexibility and discretion. This position involves responsibilities outside standard working hours to ensure seamless executive support.

Must have experience supporting a C-level executive.

Responsibilities:

• Manage and optimize the CEO's calendar, coordinating appointments, meetings, and events with precision.
• Oversee all correspondence, including responding to emails, prioritizing action items, and ensuring timely follow-ups.
• Serve as a gatekeeper, resolving conflicts, streamlining workflows, and making recommendations for smoother operations.
• Plan and manage complex travel arrangements, including booking flights, accommodations, and ground transportation.
• Monitor and adjust itineraries in real-time to address changes or disruptions.
• Organize and execute events, showcasing exceptional planning and attention to detail.
• Reconcile expenses and maintain detailed records of financial transactions.
• Conduct research, prepare documents, and collect information to support decision-making and conserve the CEO’s time.
• Assist with ad hoc personal tasks, such as scheduling personal appointments, arranging gifts, and maintaining personal technology.
• Adjust to the CEO’s dynamic schedule, providing real-time updates and support as needed.
• Be accessible outside traditional office hours to address urgent matters.
• Handle sensitive information with the utmost confidentiality and professionalism.
• Perform other tasks as assigned, adapting to the evolving needs of the CEO and the business.

Qualifications:

• Proven experience as an executive or personal assistant, preferably in a high-demand environment.
• Superior organizational skills with meticulous attention to detail.
• Strong written and verbal communication abilities.
• Proficiency in managing complex calendars and travel arrangements.
• Adept at using technology, including office software and scheduling tools.
• Ability to anticipate needs, think critically, and offer solutions with minimal supervision.
• Demonstrates flexibility, resourcefulness, and a proactive attitude.

Compensation & Benefits:

• Fully paid medical, dental, and vision coverage for employees.
• Company-paid life and disability insurance to ensure peace of mind.
• A 401(k) plan with company match to support your financial goals.
• Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment.
• Opportunities for growth within a company experiencing hyper-growth.
• Base Salary: $100,000 – $150,000 (Dependent on Experience).