Executive Coordinator

This position is onsite at one of our Los Angeles locations.

Who We Are

Our every action is a love letter to the world. Our Mission is to BOOST people to be their best selves so we can improve the world together. Sound ambitious? We believe we can achieve it if we work together because no one can succeed alone — which is why we need you! Are you ready?

Who You Are

The Executive Support Coordinator will provide direct support to the Office of the Principals team, assisting with projects and the day-to-day operations of the department.

You’re an energetic, passionate self starter who wants to make a difference in the world. You’re good at pivoting; remaining fast and flexible while sometimes wearing multiple hats (or even the entire wardrobe). You thrive under pressure and are driven by results. You’re accountable and responsible to yourself and those around you, and able to check your ego at the door.

You’re a problem solver and critical thinker with a solution and action oriented mindset. You’re able to take instruction and feedback as well as give it with stellar verbal and written communication skills. And, most importantly, you’re ready to invest and grow within our company. We always have plenty of opportunities — you are your only limit!

What You'll Do:

• Provide direct support to the Office of the Principals team with varying tasks.
• Liaise with internal colleagues and external vendors on behalf of the Office of the Principals department as needed.
• Assist with any reporting needs for recurring meetings, such as year-end audits, or others as requested.
• Utilize our internal Project, Database, Knowledge, and File Management processes to execute projects and tasks from inception to completion.
• Maintain accurate and up to date file management, including saving, renaming, and organizing documents.
• Represent the Office of the Principals department in department coordinator meetings.
• Provide administrative support as needed, including scheduling meetings, preparing meeting agendas, taking detailed and clear meeting notes, and identifying action items.
• Assist with the facilitation of ongoing departmental training.
• Learn new platforms and assist with creating, implementing and maintaining training materials, best practices, and SOPs for the team and for our knowledge base.
• Communicate effectively with the organization and the executive team while maintaining clear documentation of projects and needs.
• Remain highly adaptable and able to pivot quickly, keeping priorities in front of mind based on size, scope and timeline of projects.
• Perform regular audits on projects and platforms to ensure deliverables are progressing, blockers are being routinely removed, procedures are being followed, and platforms are being maintained.
• Collaborate cross functionally with multiple areas of the business to ensure all accounting related tasks are completed in a timely manner and following established guidelines.
• Collaborate on special projects and additional duties as assigned.

What You'll Bring:

• Bachelor’s degree preferred.
• 1-3 years of paralegal, coordination or administrative experience.
• Proven experience in operations, cross-functional project management, or organizational improvement, delivering measurable results.
• Tech-savvy attitude with a thirst for learning new things; Proficiency in G-Suite, project management software, Slack.
• Experience managing multiple complex workflows at once.
• Excellent verbal and written communication skills, with an open and ego-less communication style.
• A compassionate, positive, patient, solutions-oriented attitude and service oriented mindset.
• Excellent judgment, critical thinking, and decision making skills, with the ability to thrive under pressure and solve problems as they arise.
• Exemplary organizational skills and multitasking abilities, with superior ability to identify and follow up on action items and tasks.
• Excellent prioritization of assignments and effective time management, with the ability to manage multiple projects and deadlines with efficiency.
• Ability to pivot quickly with frequently changing priorities, remaining fast and flexible at all times.
• Proactive self starter with superior attention to detail.
• An understanding of professional and client services with strong interpersonal skills and an approachable and professional demeanor.
• A discreet and stellar level of professionalism and confidentiality while handling and responding to principals’ and leads needs and requests in a timely manner.
• The ability to be a team player who's also able to work independently.
• While most projects will be managed on-site, some projects may require the ability to travel as needed.

Physical Requirements/Work Environment:

• Prolonged periods of sitting or standing and working on a computer for 8 hours/day.

Work Authorization/Security Clearance Requirements:

• N/A

EEO Statement:

This is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires and respects all individuals without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship or other protected characteristics.

**Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.**

We can’t wait to meet you. Bye for now!

Job Type: Full-time

Pay: $36.06 - $40.87 per hour

Expected hours: 40 – 50 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Work Location: In person

Salary : $36 - $41