Administrative Assistant in Forensic Neuropsychology Practice

Dr. Nicole Graham, a Forensic Neuropsychologist, is seeking a highly organized, tech-savvy, and detail-oriented Administrative Assistant to support her fast-paced forensic neuropsychology practice. This role requires exceptional problem-solving skills, persistence, and the ability to juggle legal, administrative, technical, and clinical responsibilities.

If you are interested in psychology, law, or mental health and want hands-on experience working directly with forensic cases and clients, this is an excellent opportunity. You’ll gain exposure to clinical assessments, neuro/psychological testing, and legal case management—a strong foundation for careers in forensic psychology, neuropsychology, clinical psychology, or law.

A completed cover letter must be uploaded as an attachment. Cover letters are imperative in demonstrating your interest, writing skills, and attention to detail. Unfortunately, failure to include a cover letter will lead to an automatic deletion of your application.

Key Responsibilities:

Direct Clinical & Forensic Experience:

• Work directly with forensic clients, assisting in psychological assessments and clinical data collection.
• Administer and score psychological tests under supervision, contributing to forensic evaluations.
• Review and summarize mental health, medical, and legal records, gaining real-world case exposure.
• Observe and assist with forensic evaluations and criminal justice-related psychological assessments.

Legal & Administrative Support:

• Manage case files, referrals, and legal records (including subpoenas, discovery materials, and medical/psychological reports).
• Handle complex scheduling (evaluations, depositions, hearings, court deadlines).
• Draft and proofread legal and forensic reports with close attention to detail. When assisting with academic tasks, must adhere to APA format.
• Communicate professionally with attorneys, courts, and clients, even in difficult situations.
• Ensure compliance with confidentiality regulations and document security protocols.
• Exemplary attention to detail: Ensure all data is correct, as even minor errors (e.g., transposing numbers) can have significant consequences for clients and the practice.

Psychology & Healthcare Administration:

• Assist with neuropsychological test scoring, data entry, and records review.
• Manage billing, invoicing, and insurance claims (including verification and disputes).
• Coordinate medical and legal documentation to ensure seamless case processing.
• Navigate challenging phone calls—including tracking down medical records, dealing with jails, handling uncooperative staff, and persisting even when hung up on.
• Maintain a structured and efficient office environment, anticipating needs and proactively solving workflow challenges.

Technical & Systems Support:

• Automate office processes and enhance efficiency using EHRs, Google Workspace, form software, and other administrative tools.
• Optimize workflows for document management, scheduling, and communication systems.
• Troubleshoot and improve EHR functionality, Google Workspace automation, and form-building platforms.
• Support website maintenance, content updates, and potential digital advertising/marketing projects (though this is not a social media role).
• Adapt and learn new software and technology as needed to streamline office operations.

Personal Assistant Tasks:

• Errands and Office Maintenance: Manage small office-related errands such as post office runs, handling returns, and ensuring the office is stocked and organized.
• Travel & Scheduling Assistance: Coordinate flights, hotels, and conference registrations as needed.
• Housekeeping & Organization: Ensure the office remains clean and organized, including watering plants or managing occasional personal tasks when Dr. Graham is traveling.
• Ad-hoc Assistance: Assist with miscellaneous personal and business-related tasks as they arise.

Ideal Candidate:

• Uncompromising Attention to Detail: Small mistakes can have serious legal and clinical consequences—you must be precise.
• Exceptional Persistence & Resilience: You will be handling frustrating phone calls, pushback from jails and hospitals, and repeated follow-ups—this requires thick skin and problem-solving skills.
• Seeking Hands-On Experience in Psychology or Law: Ideal for those considering careers in forensic psychology, neuropsychology, clinical psychology, law, or mental health.
• Legal or Paralegal Experience Preferred: Background in a law firm, forensic setting, or handling legal documents a plus.
• Healthcare or Mental Health Office Experience: Familiarity with medical records, patient/client management, and insurance processes a plus.
• Highly Organized & Detail-Oriented: Must track multiple cases, anticipate needs, and work proactively.
• Tech-Savvy & Problem-Solver: Experience with EHRs, automation, website updates, Google Suite, and data management preferred.
• Professional & Composed Communicator: Must handle complex client interactions while maintaining professionalism.
• Self-Starter with a ‘Can-Do’ Attitude: If a system needs fixing, you figure out a solution rather than waiting for instructions.

Position Details:

• Full-time: 32–40 hours/week, Monday–Friday.
• In-office only. No remote work.
• Starting Pay: $18–$23/hour, based on experience.
• Benefits: $500 annual training stipend, monthly wellness credit. There is no medical/dental coverage.
• Must have reliable transportation.

To Apply:

Email a cover letter and resume/CV to DrNicoleGraham@gmail.com

Your cover letter must be written by you. Do not use AI or templates—I am looking for original, thoughtful applications that reflect your own writing skills and attention to detail. Applications that appear AI-generated or generic will not be considered.

Applications without both attachments will not be reviewed.

Job Type: Full-time

Pay: $17.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Fort Lauderdale, FL 33301: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• You must include a cover letter or your application will not be reviewed.

Education:

• Bachelor's (Preferred)

Experience:

• Google Suite: 1 year (Preferred)
• Microsoft Office: 4 years (Required)
• Research: 1 year (Preferred)
• work: 3 years (Preferred)

Language:

• English (Required)

Work Location: In person

Salary : $500