What are the responsibilities and job description for the Secretary/Receptionist position at Pro-Seal Asphalt Paving and Maintenance?
The Reception /Front Office Coordinator assists with answering incoming phone calls, greeting visitors, directing requests and deliveries, handling office duties, and assisting the marketing and business development efforts. It is a fast-paced and at times labor intensive job. Priorities are shifting constantly. The Reception/Front Office Coordinator interacts daily with a variety of internal and external audiences and will serve as the “face” of the company for all visitors and building tenants. This position is based full-time in Waukesha, however at times may be required to attend meetings, or travel to jobsites.
Position responsibilities include but are not limited to the following:
- General Office Support
- Greet and welcome guests, building tenants, answer phones and maintain reception log.
- Stock, clean, and maintain organization of the storage and copy areas.
- Keep first floor of office professional looking.
- Provide daily and strategic support to office leadership.
- Customer-oriented approach.
Qualifications
- Strong communication skills, both verbal and written
- Experience with clerical and administrative tasks
- Excellent customer service and phone etiquette
- Familiarity with multi-line phone systems and front desk operations
- Organizational skills and attention to detail
- Ability to manage calendars and perform data entry tasks
- Bilingual candidates are a plus
- Experience with QuickBooks and office management is preferred
Job Type: Full-time
Pay: $22.00 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Health insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $22 - $28
