PT Office Assistant

Job Title: Part Time (25hrs/wk) Administrative Assistant/Office Manager
Location: Portland, ME

About the role:
Our client, a dynamic Commercial Real Estate team, is seeking a highly organized and detail-oriented Administrative Assistant/Office Manager to support their daily operations. The ideal candidate will be a proactive professional who can handle sensitive information with discretion, maintain confidentiality, and ensure the smooth functioning of the office.

Key Responsibilities:

• Answer and direct phone calls, assist clients and visitors, and manage incoming packages.
• Prepare meeting agendas, take minutes, and coordinate logistics such as room setup and catering.
• Operate and maintain office equipment, including printers and copiers.
• Order and manage office supplies as needed.
• Utilize Microsoft Office Suite (Word, Excel, Outlook, Publisher) and Constant Contact for office tasks.
• Assist with marketing efforts, including creating, updating, and replenishing brochures.
• Use QuickBooks for invoice review and bill payments.
• Utilize Canva for marketing and design-related tasks.
• Knowledge of the real estate industry and terminology is a plus.

Qualifications:

• Excellent time management and organizational skills.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively in a professional setting.
• Experience with administrative support, office management, or a similar role.
• Familiarity with real estate is a plus.

If you are a motivated professional looking for an opportunity to contribute to a fast-paced and growing commercial real estate team, we’d love to hear from you!

Onsite in downtown Portland, Monday through Friday. 20-25hrs/wk. $24-26/hr

Job Types: Full-time, Temporary

Pay: $24.00 - $26.00 per hour

Expected hours: 25 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Commute:

• Portland, ME 04101 (Required)

Work Location: In person

Salary : $24 - $26