Executive Assistant

Pro Standard is a leading name in the sports apparel industry, known for our innovative designs and commitment to quality. We pride ourselves on staying ahead of fashion trends and delivering products that resonate with our customers. We are looking for a passionate, and detail-oriented Executive Assistant to join our growing team!

At Pro Standard, we pride ourselves on being a fast and agile manufacturer and design house serving some of the most iconic names in the industry. As we grow our portfolio of brands and licenses, our focus remains on providing the highest standards of quality and service. Join our dynamic team and contribute to setting new benchmarks in the industry.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our President. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. This role is essential in ensuring smooth operations and facilitating effective decision-making at the executive level.

Key Responsibilities:

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Manage and organize the President’s email inbox and initiate action where appropriate.
• Anticipate the President’s tasks and needs for the day and make necessary preparations.
• Act as a liaison between executives and internal/external stakeholders.
• Prepare and edit documents, including reports, presentations, and correspondence.
• Maintain and organize filing systems, ensuring all documents are easily accessible.
• Assist in project management and coordination of departmental activities.
• Handle confidential information with discretion and professionalism.
• Prepare agendas and take minutes during executive meetings, ensuring follow-up on action items.
• Streamline communication and facilitate the flow of information among team members.

Qualifications:

• Proven experience as an executive assistant or in a similar administrative role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Capable of task-switching throughout the day as business needs emerge.
• High level of professionalism and confidentiality.
• Knowledge of project management principles is a plus.
• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.