Facilities Management

Job Id : 4986
Location: Phoenix
Type Of Job: On site

Job Discerption :
Monitor incoming requests and the status of repair, maintenance, shipping, receiving, and delivery service requests and activities, completing requests on schedule

Coordinate service requests with employees, Facilities personnel, and vendors Act as liaison to the property management, ADOA General Services Division, and vendors for projects or work requests

Manage building and equipment maintenance schedules, perform building and equipment maintenance

Clean/maintain carpeting throughout agency

Maintain agency meeting and conference rooms: maintain calendars, set up daily conference configurations, schedule/perform maintenance for all conference equipment, and schedule/maintain janitorial services for conference rooms Develop and maintain conference room schedule to coincide with conference room calendars

Provide on-site audio-visual assistance and training as needed for conferences. Ensure that working environments are clean and that technology in common spaces are functional

Coordinate internal personnel moves

Restructure and maintain modular furniture systems and office furniture Responsible for maintaining floor maps using provided software

Participate in the creation and maintenance of the emergency action preparedness plans

Maintain the key issuance and tracking for the agency

Perform conference deliveries/pick-ups utilizing a state vehicle

Coordinate and provide courier services to multiple locations utilizing a state vehicle as needed

Operate mail room and warehouse equipment, distribute and process agency mail, Fed Ex, UPS, U.S.P.S., and other deliverables

Utilize a variety of shipping data bases, and input data pertaining to numbers of address corrections, additions, and deletions necessary to keep required data bases current

Ensure completion of building inspections, safety equipment/supply inspections, and assist with agency safety training

Knowledge, Skills & Abilities (KSAs):

Knowledge in:
Computer use Analyzing and problem-solving techniques Floor plan design software Safety procedures and safety equipment Database management procedures

Data entry

Inventory and warehouse experience

Skills in:

Time management, organizational and problem solving

Analyzing data and preparing reports

Effective data analysis techniques and report preparation

Recognizing and resolving complex and /routine problems

Developing interpersonal relationships with peers, customers, and general public Written and verbal communication

Performing safety Inspections to comply with environment National, AZ., and local laws, regulations and codes

Planning, organizing, and facilitating tasks

Excellent customer service

Utilizing mail room software and equipment

Using of power tools, hand tools, warehouse equipment, AV equipment, shipping and receiving equipment relating to building operations/maintenance

Basic skill in using Microsoft Outlook, Word, and Excel

Ability to:

Interpret and implement departmental rules, regulations, policies, and procedures relating to the assignment

Perform and manage technically complex projects using independent judgment and personal initiative

Critical thinking, problem solving, and project management

Work independently as well as part of a team

Prioritize to meet deadlines in a fast-paced environment

Properly plan and organize

Multi-task (e-mail, phone, etc.)

Ability to lift 50 lbs.

May have to travel between buildings in downtown Phoenix.

Job Type: Contract

Pay: $15.00 - $17.00 per hour

Schedule:

• 8 hour shift

Work Location: In person

Salary : $15 - $17