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Administrative Assistant

Proclinical
Summit, NJ Full Time
POSTED ON 3/9/2025
AVAILABLE BEFORE 6/7/2025

Administrative Assistant - Contract - Summit, NJ

Proclinical is seeking an Administrative Assistant to support various corporate functions within the pharmaceuticals industry.

Primary Responsibilities :

The successful candidate will focus on coordinating logistics for meetings and workshops, managing travel arrangements, and handling expense reports.

Skills & Requirements :

  • Proficiency in coordinating logistics and managing meeting arrangements.
  • Experience with travel booking and expense reconciliation.
  • Familiarity with Concur for expense reporting.
  • Ability to work closely with internal and external teams.
  • Strong organizational and communication skills.

The Administrative Assistant's responsibilities will be :

  • Coordinate logistics for monthly and quarterly workshops and meetings.
  • Manage catering requests and reserve conference rooms using Outlook.
  • Enter visitor registrations and check availability for meetings.
  • Adhere to travel and expense policies, including booking domestic and international travel and reconciling business expenses.
  • Submit expense reports via Concur.
  • Collaborate with EHS Conference teams, IT, Sodexo Catering, and external event coordinators.
  • Create contract and purchase order requisitions and manage their lifecycle as needed.
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