What are the responsibilities and job description for the Mailroom Admin position at Proctor Loan Protector?
Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.
The Mailroom Administrator is responsible for expediting the routing and delivery of incoming and outgoing mail and deliveries. Apply postage to all mail using the postage machine. Ordering paper supplies (company stationery, envelopes and copy paper). May perform back up reception duties and other duties as assigned.
Essential Duties and Functions: include the following. Other duties may be assigned.
MAIL DUTIES
- Sort incoming mail and deliveries by department includes sorting, date stamping and delivery of to the departments.
- Process evening mail using postage machine.
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Process UPS shipments via online system.
- Timely pick-up and distribution of inter-office mail throughout the day.
- Review invoices, posting amounts to the correct department & prep/submit for payment.
- Order company stationery, envelopes and copy paper.
- Daily/weekly runs to banks and/or post office when necessary.
- Obtain and cancel PO Boxes as needed.
MISCELLANEOUS
- Must provide professional and courteous service to all members of the PFI team.
- Provide back-up to receptionist when necessary.
- Other duties as assigned.
Competencies:
- Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently.
- Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
- Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
- Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
- Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
- Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
- Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
- Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Required
- High school diploma or GED
- Valid driver’s license
- Previous computer experience
- Ability to maintain a high level of confidentiality & work with minimal direction
Preferred
- 1 – 3 years’ experience in a similar position
- Previous mailroom experience
- Proficient with MS Office Suite
Physical Requirements Necessary on a Regular Basis:
Manual dexterity, arm and upper body range of motion sufficient for use of a keyboard, mouse and telephone 7-8 hours per day.
Speech and hearing sufficient for in-person and telephone communication 7-8 hours per day.
Vision sufficient for use of a computer monitor.
Ability to sit/stand at a desk 7-8 hours per day. Standing at postage machine for extended amounts of time during the 7-8 hr./day Walking for extended periods during the 7-8 hrs./day This is a physical position and will be required to lift and carry >25 lbs., manipulate large bulky objects, manipulate small objects, reach, kneel, stoop, bend, push and pull, repetitively throughout 7-8 hour workday.
This job description is not meant to be an all inclusive statement of the duties of the position listed above. Other appropriate duties may be required from time to time.
I acknowledge that I have reviewed this job description and can perform the essential duties with, or without, reasonable accommodation.
Teammate Benefits & Total Well-Being
We go beyond standard benefits, focusing on the total well-being of our teammates, including:
- Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
- Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
- Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services
- Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more.
Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.
The Power To Be Yourself
As an Equal Opportunity Employer, we are committed to fostering an inclusive environment comprised of people from all backgrounds, with a variety of experiences and perspectives, guided by our Diversity, Inclusion & Belonging (DIB) motto, “The Power to Be Yourself”.
