Preschool Admin Assistant

We are looking for a fun, energetic, positive, team player to join our team. Our a are partners in education. The administrative assistant will help foster a nurturing environment that is rich in developmentally appropriate activities that will encourage children's curiosity and learning. We care for the whole child as an individual including their social - emotional, cognitive, and developmental needs.

As a member of the administrative team you will:

Communicate with teachers, parents, vendors and children on a daily basis

Mentor and train new staff as needed

Collaborate with admin team and leadership

Lead by example in the classroom and school

Ensure children's safety and well-being at all times

Participate in ongoing professional development

Be a team player and an active, engaged member of the administrative team

Maintain a positive can-do attitude

Uphold company vision and mission at all times

Job Requirements:

• High school diploma/GED
• CDA - preferred
• 1-year administrative experience
• Experience working in a licensed childcare facility a plus
• Meets state childcare education requirements
• Excellent organizational skills
• Experience in state and local government agency record keeping
• Able to maintain professional composure in stressful situations
• Excellent communication skills both written and verbal
• Familiar with accreditation process
• College level coursework, Associate's or Bachelor's degree - preferred
• Must be able to sit, stand and walk for long periods of time
• Must be able to lift 40lbs
• Must be 18 years of age or older
• The following childcare training courses must be completed within specified timeframes-

• • DCF 45 hours
  • Preschool Appropriate Practices - upon hire
  Florida early learning and developmental standards- Birth to kindergarten (2017) Online
  • - upon hire
  Special Needs Appropriate Practices
  • - within 90 days of employment
  CPR and First Aid
  • - within 90 days of employment
  • Other training requirements identified by leadership team

Job Responsibilities:

• Maintain current records and documents
  • Children's files
  • Staff Files
  • Enrollment Reports
  • Payroll and staffing
  Facility Records
  • - Fire, Health
  • Children's Attendance Records
• Computer Proficiency
• Familiar with Procare Software, Watch Me Grow, Quick Books a plus
• Accounts Payable/Receivables
• Tuition collection
• Assist with preschool tours
• Answers phone inquiries and emails
• Assist with website maintenance
• Assist with social media updates and marketing
• Assist in organizing and facilitating special events, open houses, etc
• Assist with placing supply orders
• Provide high quality customer service to enrolled families, prospective families, vendors, inspectors and other staff members at all times
• Maintain a healthy and safe environment
• Collaborate with staff members
• Attention to detail
• Proactive, takes initiative, problem solver
• Participate in at least 25 hours of professional development per year