Office Manager

Prodjex, a Kansas City-based web and software development company, is seeking an Office Manager to bring structure to our growing onshore team. We need a proactive leader to manage our in-office operations, enforce schedules, and drive performance—while supporting our CEO with key administrative tasks. If you’re process-driven, tech-savvy, and ready to keep a small in-office team and a busy founder on track, this role’s for you.

Responsibilities:

• Oversee daily operations for our in-office staff, ensuring 8 AM - 5 PM schedules (e.g., track arrivals, departures, WFH limits).
• Enforce PTO policies (2-week notice) and manage requests via Gusto, our payroll/HR platform.
• Meet with employees to understand roles, create KPIs (e.g., hours worked, tasks completed), and conduct biweekly performance reviews.
• Maintain office presence, including Friday lunch oversight (no early exits unless logged).
• Use Gusto to monitor time tracking, approve payroll, and streamline HR processes.
• Support CEO with administrative tasks—e.g., scheduling meetings, coordinating travel, managing calendar—to keep leadership focused on growth.
• Report to the CEO, flagging issues (e.g., late starts, policy breaches) and suggesting fixes.

Requirements:

• Minimum 3 years in a supervisory role, with office management or team coordination experience, ideally in tech or small business settings.
• Tech-savvy—comfortable with Gusto, Slack, or similar tools (experience a plus).
• Process-oriented—able to set and enforce rules (e.g., PTO, schedules) without micromanaging.
• Strong communication—firm yet fair, with skills to review performance and hold staff accountable.
• Organized and adaptable—capable of juggling team oversight and light CEO support.
• Based in Liberty, MO—full-time in-office role (8 AM - 5 PM, Mon-Fri).
• Bonus: Experience with hybrid teams, KPI development, or executive assistance.

Benefits:

• $50,000-$60,000/year, based on experience.
• Paid PTO, full employee-only health insurance, 401k with matching, plus fully paid employee-only dental and vision insurance.
• Free Friday lunches with the team.
• Opportunity to grow with us in a dynamic company.
• Work with a tight-knit crew in Liberty, MO, started in 2017.

Why Prodjex?

We’ve built millions in innovative web and software solutions, blending local expertise with global talent. You’ll keep our onshore team humming and help our CEO drive the business forward as a tech pioneer since 2017. With top-tier benefits and a dynamic role, you’ll thrive if you love structure, results, and variety.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• How many years of supervisory experience do you have in an office or team coordination role?
• Describe how you would handle a team member consistently arriving at 10 AM instead of 8 AM.
• Have you used HR software like Gusto to manage time tracking or employee management? If yes, briefly describe your experience.

Ability to Commute:

• Liberty, MO 64068 (Preferred)

Work Location: In person

Salary : $50,000 - $60,000