What are the responsibilities and job description for the Studio Coordinator position at Production Club?
ABOUT US:
Production Club is a multidisciplinary team of badasses inventing, designing and producing music-based parties, shows, and experiences worldwide.
JOB SUMMARY:
We’re hiring a Studio Coordinator to keep our creative studio running smoothly. In this role, you’ll manage daily operations, maintain common areas, and handle office logistics to ensure a seamless work environment for our 40 team members. Responsibilities include stocking supplies, coordinating vendor services, scheduling meetings and ordering daily lunches. The ideal candidate is highly organized, tech-savvy, and proactive in anticipating needs.
This is an on-site role based in our Chinatown studio, Monday–Friday, 9am-5:30pm.
KEY RESPONSIBILITIES:
- Keep the studio organized and running smoothly, office and kitchen supplies stocked, coordinating repairs, and overseeing office services
- Maintain tidy and well-stocked common areas, including the kitchen, conference rooms, and communal workspaces
- Handle front desk duties: answer calls, manage company email inquiries, distribute mail, and coordinate package deliveries and pickups
- Oversee operational logistics, including access control, alarm codes, and parking passes.
- Manage the company calendar, schedule meetings and Zoom calls, and ensure conference rooms are fully functional, including AV setup and troubleshooting
- Organize guest visits, meeting setups, and daily lunches for studio members
- Maintain and update company resources in Notion
- Provide basic troubleshooting for office equipment like printers and AV systems.
- Occasional runs to our warehouse as needed
MUST-HAVES:
- Experience supporting a busy creative studio or similar workspace
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
- Tech-savvy, ability to troubleshoot AV equipment, printers, and office systems.
- Friendly and approachable—you’ll be the face of the company
- Clear and direct communicator
- Proactive problem solver who anticipates needs before they arise
- Dependable and detail-oriented—you don’t let things slip through the cracks
- Must be able to work from our studio Monday-Friday from 9am-5:30pm
- Comfortable lifting up to 30 lbs when handling packages and supplies
- Flexibility to work nights or weekends as needed (Studio 911s, events, etc)
- Clean Driving Record and comfortable occasionally driving our company sprinter van
- Comfortable public speaking—you’ll need to share studio updates in our weekly company meeting.
NICE-TO-HAVES:
- Experience working in Notion and/or Airtable
- Fluent in Spanish
PERKS:
- Medical, Dental, Vision, Life and Long-Term Disability Insurance - 100% paid
- Company sponsored 401k
- Vacation and sick time
- Cell phone/Internet stipend
Production Club embraces diversity and encourages self-expression. We do not discriminate for any reason, period. We encourage applicants with special needs to inform us of any accommodations that can enhance your experience and enable you to thrive.