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Operations Coordinator

Production Music Association (PMA)
Los Angeles, CA Full Time
POSTED ON 3/10/2025
AVAILABLE BEFORE 6/10/2025

The Production Music Association (PMA) is the leading advocate and voice of the production music community. We are dedicated to advancing the unique value of production music and working together to ensure a better future for our community. We are a non-profit organization counting over 800 music publisher, composer and production music technology service members. Major labels, independent boutiques, emerging composers and well-known Grammy™ winners are all part of our membership. Together, our members account for over 2,500,000 individual copyrights and PMA music is heard daily in every country around the world, making up over half of the music usage in media.

Our goal is to provide to all our members, the education, support and advocacy needed to support their careers and enhance the value of their craft.

Position Overview :

The Operations Coordinator is responsible for overseeing the organization’s internal operations, including administrative functions, resource management, and the implementation of operational strategies. This role will work closely with senior leadership to support the growth and sustainability of our programs and contribute to our long-term mission.

Key Responsibilities :

Operational Strategy & Planning :

  • Develop and implement operational policies and procedures to enhance efficiency and align with the organization’s mission and goals.
  • Assist senior leadership in planning and executing strategic initiatives related to organizational growth and sustainability.
  • Ensure smooth coordination of day-to-day operations, identifying areas for improvement and driving continuous improvement initiatives.

Budget & Resource Management :

  • Assist in developing and managing the annual operating budget, ensuring resources are allocated effectively across programs and services.
  • Monitor expenditures and operational costs, ensuring the organization operates within budgetary constraints.
  • Invoicing and collection of membership dues in a timely manner.
  • Communication & Reporting :

  • Provide regular reports to senior leadership on operational metrics, progress toward organizational goals, and areas of improvement.
  • Serve as a point of contact for internal and external stakeholders regarding operational inquiries.
  • Other

  • Other duties as assigned
  • Qualifications : Experience :

  • 3 years of experience in operations, project management, or a related field, preferably within a non-profit organization.
  • Experience with budgeting, resource management, and operational planning.
  • Familiarity with non-profits.
  • Skills & Competencies :

  • Strong organizational and problem-solving skills.
  • Ability to manage multiple projects and priorities in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Proficiency with office software (e.g., MS Office, Google Suite) and familiarity with project collaboration tools (e.g., Sharepoint, Asana, Trello, etc.).
  • Strong interpersonal skills, with the ability to work collaboratively and build relationships with diverse teams and stakeholders.
  • Strong attention to detail and commitment to excellence.
  • Pay & Benefits :

  • Health, dental & vision insurance. 401k.
  • Salary commensurate with experience.
  • Additional Information :

    The Production Music Association is an equal-opportunity employer and values diversity in the workplace. We are committed to providing a respectful and inclusive environment for all employees, clients, and partners. If you are passionate about making an impact and thrive in a collaborative, fast- paced setting, we encourage you to apply.

    How to Apply :

    Please submit your resume, cover letter, and references to jobs@pmamusic.com. Include "Operations Coordinator" in the subject line. Applications will be accepted until March 28, 2025.

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