Payroll Clerk

Payroll Specialist

Our client is a not-for-profit generation and transmission (G&T) electric utility headquartered in a vibrant location within the state, dedicated to safely generating and delivering reliable, affordable, and sustainable energy to its owner-member cooperatives. These cooperatives serve more than 1 million people across various counties. The company is a leader in environmental stewardship and remains committed to improving the lives of the communities it serves.

As passionate as the company is about providing smart energy solutions, they are equally dedicated to fostering a positive workplace culture. They aim to create a connected work environment where innovative ideas thrive and rewarding careers are built. The company offers a competitive wage and benefits package. Employees have immediate access to medical, dental, and vision coverage starting on their first day, with dental plans provided at no cost. Additionally, the company offers a generous 401(k) retirement plan, with employer contributions starting after just one month of service. The company matches employee contributions up to 4% and automatically contributes 6% after three months of employment. Paid time off begins on day one, supporting a healthy work-life balance.

Key Responsibilities

·      Monitor and coordinate deadlines for the collection and reporting of payroll data and audit reports, and analyze PeopleSoft processes.

·      Verify completion of bi-weekly payroll and general ledger interface processes and provide documentation required for payroll and tax deposits.

·      Coordinate with IT to maintain the payroll system and implement improvements.

·      Complete reporting and resolve compliance issues for state and federal regulatory agencies.

·      Assist in the development of the payroll budget.

·      Process time and labor reports and verify accuracy.

·      Prepare and balance bi-weekly, quarterly, and year-end taxes and tax forms.

·      Balance monthly general ledger activity for tax accounts.

·      Prepare IRS Form W-2s and reconcile all related activities.

·      Maintain confidential payroll files.

·      Prepare reports for Accounting leadership.

·      Calculate and record non-cash taxable benefits for employees.

·      Stay up-to-date with payroll-related laws and regulations, and recommend changes to ensure compliance.

·      Serve as a backup to other payroll team members.

·      Mentor less experienced staff.

·      Perform other duties as assigned.

Education:

·      Bachelor's degree in a related area or an equivalent combination of education and experience.

·      Experience:

·      Payroll Specialist: Five (5) years of related experience.

·      Lead Payroll Specialist: Seven (7) years of related experience.

·      Skills and Abilities:

·      Strong knowledge of state and federal laws and regulations affecting payroll functions.

·      Knowledge of taxable benefits and general accounting.

·      Proficiency in using ERP payroll and time/labor modules (PeopleSoft preferred).

·      Proficient in Microsoft Excel, Word, and PowerPoint.

·      Strong communication skills—both verbal and written.

·      Excellent organizational skills and attention to detail.

·      Strong interpersonal skills and the ability to work with individuals at all levels.

·      Ability to work independently and collaboratively in a team environment.

·      Strong problem-solving abilities.

·      Ability to prioritize tasks, manage time effectively, and meet deadlines.

·      Ability to exercise discretion and maintain confidentiality.

·      Competencies

·      Hybrid Remote Schedule: This position offers a blend of remote and onsite work if department and business needs allow, and with approval from direct supervision. The hybrid schedule typically includes three days onsite and up to two days remote.

Relocation assistance is available for qualified candidates.