What are the responsibilities and job description for the Administrative Assistant - 4 Month Contract position at Professional Alternatives?
Administrative Assistant | Approx. 4-Month Duration
Contract Role to Cover Maternity Leave
Immediate Opportunity to Join a Fantastic Team!
Up to $20 per hour (Based on experience)
Location: Austin, Texas | Zip Code 78746
Job Scope:
A fast-paced, growing organization is looking for a dedicated and detail-oriented Administrative Assistant. This individual will support the President and several other leaders in providing personalized administrative and clerical support. This role will be responsible for supporting a variety of tasks related to business operations in a fast-paced and enjoyable office environment.
Responsibilities:
- Receive phone calls, take messages and route correspondence in a timely and professional manner
- Process requests and queries appropriately
- Calendar management - Organize calls, meetings, and travel while managing subject, location and phone call information, including accurate phone number and time zone
- Ensure upcoming client meetings for the next month and quarter are accurate and posted on appropriate calendars
- Make necessary travel arrangements when directed using preferred Travel Agent (Concur)
- Provide timely filing of documents for funds and management team
- Check mail daily. Organize appropriate mail routing and arrange for pickup
- Organize and submit expenses in a timely manner
- Provide printing / binding as needed. Print presentation and bind accordingly with the appropriate tabs. Send via FedEx to clients
- Office Duties: load / unload dishwasher; restock drinks/coffee and order daily or as needed; restock paper and supplies, maintain inventory and order when necessary
- Partner with IT Department on any issues that may arise in company’s remote office
Requirements/Skills:
- 1-3 years administrative experience
- Great communication skills, both written and verbal
- Intermediate skills in Microsoft Office (Word, Excel, PowerPoint and Outlook)
- Expense reporting utilizing Tallie
Salary : $20