What are the responsibilities and job description for the Administrative Assistant position at Professional Alternatives?
Commercial Property Administrator Needed For A Beautiful Miami Building!
Direct Hire Opportunity | Up to $50k bonus and benefits | Miami, Florida 33131
Wonderful property management company, great foot in the door opportunity!
General Description
The Associate, Property Operations reports to the Property Manager and is responsible for assisting in the overall day-to- day administrative operations of the property management office.
General Areas of Responsibility
- Continuously strive to provide the highest level of customer service to our tenants and owners.
- Assist and work closely with the on-site property management team, tenants and vendors to achieve property management goals.
Focus Areas of Responsibility
- Provide exceptional customer service to tenants and assist as needed.
- Answer incoming phone calls and greet guests in a professional manner.
- Provide administrative support to management team members.
- Communicate and coordinate with security, housekeeping, parking and engineering staff.
- Update and maintain vendor access log.
- Help with planning, scheduling and coordinating tenant events as needed.
- Order office and kitchen supplies.
- Process incoming and outgoing mail via U.S. mail, overnight carriers, and messenger services.
- Provide mailboxes/keys and access cards to tenants.
- Prepare and distribute tenant memos, manuals, welcome letters and other communication from the management office.
- Update property tracking tools as needed.
- All other duties as assigned by the Property Manager.
Qualifications & Skills
- Bachelor’s degree required from an accredited institution with concentration in Management, Finance, or Economics preferred.
- Client service-oriented attitude.
- Excellent verbal and written communication skills
- Strong organizational and prioritization skills
- Strong initiative and work ethic
- One-year relevant experience in a professional office environment
- Experience with MS Office Word, Excel, Outlook; Yardi and Adobe Acrobat preferred.
- Ability to maintain all information with the highest degree of confidentiality.
- Ability to manage multiple priorities in a fast-paced, deadline-oriented environment.
- Ability to follow written and oral instructions.
Physical Demands
- The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
- The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
Salary : $45,000 - $50,000
