Administrative Assistant

Administrative Assistant

Full-time | Monday through Thursday | 8:30 AM to 5 PM | Onsite – Not Remote

Are you an organized, focused, and energetic professional who thrives in a flexible environment? Our organization is looking for a full-time Administrative Assistant to support our Office Manager & Company Leaders while keeping our business running smoothly.

Responsibilities

Client Communication & Assistance

· Answer, screen, and forward incoming phone calls

· Greet and welcome clients or guests when they arrive at the office

· Provide basic and accurate information in-person and via phone/email

Administrative and Clerical Support

· Receive, sort, and distribute daily mail/deliveries

· Filing of job folders and related documents, maintaining organization in the filing system

· Ensure that incoming bills are entered for payment in QuickBooks, with all relevant details entered fully and accurately

· Assist in aging invoice tracking, including collections calls and emails to client about their unpaid invoice status

· Assist in maintaining company credit card records, including itemization and data entry

· Provide general administrative support for management, assisting in various tasks (as needed)

· Assist in vendor set-up paperwork, including insurance, W9s, and licensing (as needed)

· Assist with expense tracking and bank/credit card reconciliations (as needed)

Operations and Special Projects

· Ensure that Conference Room and front hallway are kept neat and tidy, straightening up chairs and conference table when necessary

· Monitor and maintain all office supplies, including (but not limited to) printer paper, toner, shipping and mailing supplies, coffee, trash bags, paper towels, ordering more supplies when necessary

· Assist in planning and organizing company events, such as employee training, company events, etc.

· Run work-related errands for management (as needed)

Requirements

· Previous work experience as a Receptionist, Front Office Representative, or similar role is strongly preferred

· Professional attitude and appearance

· Proficiency in Microsoft Word and Excel

· Hands-on experience with office equipment (e.g. computers, printers, fax machines, etc.)

· Customer service mindset

· Strong written and verbal communication skills

· Excellent multitasking and time-management skills, with the ability to prioritize additional tasks as they arise

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Office: 1 year (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Cartersville, GA 30120 (Required)

Ability to Relocate:

• Cartersville, GA 30120: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $20