What are the responsibilities and job description for the Administrative Assistant position at Professional Search Group (PSG)?
Professional Search Group(PSG) is looking for a detail-oriented and organized Administrative Assistant to join our clients growing team. The ideal candidate will play a crucial role in supporting the day-to-day operations of the company by performing various administrative and clerical tasks. If you meet the minimum requirements, apply today!
Key Responsibilities:
- Office Management:
- Manage office supplies, equipment, and facilities to ensure a well-maintained and organized work environment.
- Coordinate office logistics, including scheduling meetings, booking conference rooms, and handling incoming and outgoing mail.
- Administrative Support:
- Provide comprehensive administrative support to executives and team members, including calendar management, travel arrangements, and expense reporting.
- Prepare and edit documents, reports, and presentations with a high level of accuracy and attention to detail.
- Communication:
- Act as a liaison between internal departments and external parties, handling phone calls, emails, and other forms of communication professionally and efficiently.
- Draft and proofread correspondence, ensuring clarity, grammar, and consistency.
- Data Entry and Record Keeping:
- Maintain and update databases, records, and filing systems to ensure accurate and easily accessible information.
- Assist in the preparation of reports and documentation as needed.
- Meeting Support:
- Schedule and coordinate meetings, conferences, and events, ensuring all logistics are in place.
- Record meeting minutes and distribute them to relevant stakeholders.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Strong organizational and multitasking skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to detail and problem-solving abilities.
Education and Experience:
- High school diploma; additional qualifications in Office Administration or related field are a plus.
- Previous experience in an administrative role is preferred.
Benefits:
- Competitive salary
- Health insurance
- Retirement savings plan
- Professional development opportunities
