What are the responsibilities and job description for the Executive Assistant position at Professional Solutions Delivered, LLC?
Professional Solutions Delivered, LLC (ProSoDel) is a total solutions provider for government and commercial customers in the areas of Program Management, Logistics, and Information Technology Support Services. We are currently seeking an Executive Assistant to join our team of professionals in support of ProSoDel Headquarters.
Essential Duties & Job Functions:
- Scan, copy, file, and organize a variety of paperwork and data.
- Conduct reception/front office duties such as: answering the front door, greeting visitors, mail, and package handling.
- Handle correspondence, emails, and calls ensuring timely responses and prioritization.
- Prepare confidential reports, presentations, and documents for meetings and external engagements.
- Draft forms, presentations, flyers, and newsletters.
- Conduct research and compile data for decision-making and presentations as required.
- Record minutes during meetings and provide summaries as needed.
- Manage the CEO’s calendar, appointments, and travel arrangements with precision.
- Ensure CEO’s office is always clean and organized.
- Represent the CEO professionally in their absence when required.
- Handle expense reporting and record keeping related to CEO’s activities.
- Organize and manage travel logistics for CEO.
- Assist/Advise CEO with all aspects of company, to include employee relations, performance management, benefits, learning and development, policy development and implementation, recordkeeping and compliance, workforce and special events planning.
- Performs related work as assigned.
Job Requirements (Education, Experience, Professional Associations)
- Education Preferred: Associate degree in a related field and five years related experience; or Bachelor’s in a related field and two years related experience
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Experience:
- Previous experience in a corporate environment
- General knowledge of labor and employment laws
- Proficiency in office management tools and software
- Ability to handle confidential information with utmost discretion
- Strong written and verbal communication skills
- Exceptional organizational, multitasking abilities, and attention to detail.
- May require work to be performed outside of normal business hours.
- Clearance: Must be able to pass a background investigation per local law and regulations; Must be authorized to work in the U.S.
