Medical Front Office Assistant

Seeking Front Office Assistant wanting full-time hours. Must be able to work until 6pm at least 2 evenings per week. No weekends. Primary location is a hospital-based Carle Health Outpatient Therapy Clinic.

Office Assistants are responsible for greeting and scheduling patients, keeping the flow of departmental paperwork well organized, and supporting department policies and procedures to ensure smooth, continuous departmental operations.

QUALIFICATIONS:

Education and experience:

At least four years of high school, having taken some business courses.

Experience in medical and secretarial fields.

Familiar with Microsoft Office - Word and Excel.

ESSENTIAL JOB FUNCTIONS (summary-only)

• Performs billing functions and provides patient information to clinicians.
• Enters patient charges as needed.
• Prints and distributes patient schedules to clinical staff.
• Audits billing for accuracy.
• Processes orders from physicians.
• Completes daily charge journal and total units and visits every day.
• Completes end of the month reports.
• Functions as the clinic receptionist.
• Greets all people as they come in acknowledging their arrival and notifying the appropriate clinician.
• Notify patients of his financial responsibility and collect co pays as appropriate.
• Uses time efficiently and effectively contributing to the productivity of the department.
• Performs patient scheduling in an organized manner so that the staff has adequate time for evaluations and treatments.
• Answer telephone and relay messages to therapists accurately.
• Answers telephone with positive attitude and helpful demeanor.
• Able to multitask between telephone and patients to manager’s satisfaction.
• Directs all calls beyond scope of knowledge to appropriate personnel.
• Assist therapists with communication regarding new orders, etc.
• Faxes, files, copies patient information requested by therapists and external physician offices.
• Coverage of duties for other clerks on as needed basis. Perform special projects as assigned by department coordinator.
• Carries out patient registration.
• Accurately builds charts with insurance information noted.
• Verifies insurance and follow thru with all insurance pre-certs or authorizations when needed. Organizes the charts and notifies the therapist that the patient is ready.

DEMONSTRATES CARING THROUGH QUALITY AND SERVICE EXCELLENCE.

• Demonstrates behaviors that show a positive attitude, empathy and professionalism.
• Demonstrates communication skills by making customers feel welcome and respected as individuals and protecting their privacy and confidentiality.
• Works as a team player, enhances team effectiveness through morale and team spirit, and takes ownership in department/organization problem solving and quality improvement.
• Contributes to a positive organizational image by following the dress code policy, talking positively about the organization and its people, and contributing to the cleanliness of the organization.
• Strives to exceed customer expectations through responsiveness, attention to detail, and anticipating needs.

Professional Therapy Services, Inc. is an Equal Opportunity Employer

Job Type: Full-time

Pay: $16.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Are you willing to work at least two evenings per week until 6 pm?
• The pay for this position starts at $16 per hour. Is this within your expected wage range?

Education:

• High school or equivalent (Required)

Experience:

• Customer Service: 1 year (Required)
• Computer Skills: 1 year (Required)
• Scheduling: 1 year (Required)
• Healthcare: 1 year (Required)
• Medical Office Assistant: 1 year (Required)

Work Location: In person

Salary : $16