What are the responsibilities and job description for the Administrative Assistant position at Proficient Auto Logistics?
About Proficient Auto Logistics
Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024, PAL combined five industry-leading operating companies and has since acquired two more. As a combined entity, we operate one of the largest auto transportation fleets in North America with over 1200 trucks, 55 terminal locations and 800 employees, a majority of whom are drivers.
We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).
Job Summary
This full-time Administrative Assistant will serve as the welcoming face of PAL's Jacksonville headquarters and provide administrative support to help our growing team stay organized and efficient. This role will report to the Marketing & Communications Specialist and play a hands-on role in day-to-day office operations. This is a fully in-office position at our Jacksonville headquarters. This is a great opportunity for someone who's dependable, detail-oriented, and motivated to grow alongside a dynamic, fast-growing company.
Essential Duties and Responsibilities
- Answer and direct incoming phone calls
- Greet and assist visitors
- Manage incoming and outgoing mail and deliveries
- Monitor and order office supplies, business cards, and name badges
- Keep shared spaces tidy and stocked (conference rooms, kitchen, supply areas)
- Set up and troubleshoot basic technology (conference room equipment, printers, projectors)
- Assist with the planning and execution of meetings and events, including ordering food (with sensitivity to allergies), logistics, and setup
- Support travel logistics and expense reporting for assigned leaders
- Assist with planning, ordering, and shipping merchandise
- Assist with vendor coordination (e.g., cleaning, maintenance)
- Help prepare workspaces and welcome materials for new hires
- Provide support with calendar coordination for leadership and internal meetings
- Identify opportunities to improve office efficiency and administrative workflows
- Assist with miscellaneous projects and provide backup coverage for executive administrative tasks
Requirements
- High school diploma or equivalent required; associate or bachelor's degree preferred
- Strong computer skills, including Microsoft Office (especially Outlook, Word, and PowerPoint)
- Excellent written and verbal communication skills
- Ability to communicate effectively with individuals at all organizational levels
- Professional, friendly, and proactive attitude
- Ability to maintain strict confidentiality when handling sensitive information
- Highly organized and detail-oriented
- Comfortable working in a fast-paced environment
- Willingness to learn and take on new responsibilities
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
