Administrative Assistant

Summary

Profinish Coatings is a proudly family-owned and operated business located in Raleigh, NC. We are a commercial painting subcontractor seeking an experienced Administrative Assistant to help support executives and day-to-day office operations. A successful candidate will be detail-oriented and able to multi-task in performing a variety of clerical and administrative duties.

Responsibilities

·        Answer and screen incoming phone calls

·        Sort through incoming mail / prepare outgoing mail

·        Maintain file system

·        Pick up / order office supplies

·        Set up new contracts for projects

·        Process job change orders

·        Track and report job cost expenses

·        Book travel accommodations for employees in the field

·        Track and manage company vehicle log (inspections & registration renewals)

·        Record deposits

·        Acquire and maintain county, city, and state licenses for projects

·        Assist office staff as needed

Qualifications

·        Must have QuickBooks experience and a general understanding of how it works

·        Minimum 3 years office administrative or like experience

·        Proficient in Microsoft 365 (outlook mail, teams, word, and excel)

·        Must be able to multitask

·        Ability to communicate professionally and effectively with office staff, general contractors and suppliers

·        Construction background is a plus!

Salary

·        $45,000

·        Full-time in office

·        No insurance available