Director of Event Operations

SUMMARY

Progressive Dental Marketing is a full-service marketing firm that specializes in marketing, advertising and coaching services for dental clinicians across the world. As reflected in our award-winning work, we strive to offer the most leading-edge and innovative services to our clients. Reflected in everything we do, our primary purpose is to connect patients with clinicians committed to providing the highest standard of care.

The Director of Event Operations will be responsible for the strategic planning, organization, and execution of all The Closing Institute events, including large-scale summits (1,000 attendees), workshops, and exclusive VIP training sessions. This individual will lead a team, manage budgets, coordinate logistics, and work closely with internal departments and external vendors to deliver world-class events that drive engagement, revenue, and client satisfaction.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following; other duties may be assigned.

• Plan and execute multiple events annually, ranging from small training sessions to large-scale conferences.
• Coordinates the planning, development, implementation and support of The Closing Institute division.
• Manages planning, scheduling, budgeting and operational efficiency.

DUTIES AND TASKS

• Oversee all aspects of event operations, including venue selection, contract negotiations, vendor management, and on-site logistics.
• Ensure seamless event execution, from registration to post-event follow-ups.
• Work closely with marketing and sales teams to maximize event attendance and engagement.
• Manage relationships with speakers, sponsors, and vendors to enhance event quality and attendee experience.
• Identify, negotiate, and secure sponsorship deals that align with The Closing Institute’s brand and audience, ensuring long-term partnerships and event funding.
• Develop contingency plans to address potential event challenges.
• Direct the strategy, policy, development, financial management, sales & marketing, and operations of the Events department
• Develop effective programs and policy recommendations for successful events in the future
• Oversee budget development, review financial and accounting systems, cost projections, and personnel management
• Ensure proper communications between Event staff, Mentorship program staff, and Progressive Dental staff
• Build all event timelines and show flows
• Manage event design and elements from speakers
• Oversee and attend all events/conferences as primary lead for venue, banquet staff and production team (A/V, etc.)
• Complete performance appraisals for direct reports
• Contribute to company culture initiatives by overseeing Progressive Dental internal events
• Special projects or other related tasks and duties as assigned or requested

QUALIFICATIONS AND EXPERIENCE

• 5 years of experience in event planning and logistics, specifically in large scale events of 1,000 people
• Proven ability to secure, manage, and maintain relationships with event sponsors, ensuring successful partnerships and fulfillment of sponsorship agreements.
• Strong leadership skills with experience managing teams and vendors
• Excellent project management, organizational, and problem-solving abilities