Account Payable and Payroll Analyst

Primary Function and Scope:

Support the Accounting Manager in carrying out the responsibilities of the Finance Department while maintaining a

high level of accuracy and confidentiality.

Essential Duties & Responsibilities include, but are not limited to:

Accounts Payable Responsibilities

• Manages the preparation and entry of complex A/P transactions; credit-card statements, utilities,
• deposits, benefit invoices, contractors and credits.
• Analyze, prepare and issue weekly payments according to terms or specifications provided.
• Drive Month-End Day 1 close of Accounts Payable.
• Responsible for various A/P related general ledger reconciliations as part of the month-end cycle.
• Identify and implement process improvements as related to duties.
• Researches and resolves A/P issues including credit memo management and payment discrepancies.

Payroll Responsibilities

• Responsible for verifying the completeness and accuracy of weekly timecards, importing weekly
• timecards and PTO records into the payroll system.
• Verifies to a high degree of accuracy the integrity of all payroll calculations, entries and adjustments.
• Partners with HR Department to ensure employee activity is accurately recorded and documentation is appropriately filed, according to PMD corporate and HR policies.
• Analyze, prepare and issue Benefit Arrears Reports (BAR).
• Process irregular payments such as bonuses, PTO payout and adjustments.
• Prepare periodic payroll reports for review by management.
• Identify and implement process improvements in conjunction with the Accounting Manager.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential

duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Alternate combinations of education and experience will be considered if requisite skills are demonstrated.

Education And/Or Experience:

Minimum Associates Degree with concentration in Accounting and 4 years related experience in Accounts Payable and Payroll preferred or equivalent combination of education and experience.

Language Skills: Excellent writing and communication skills required. Ability to establish rapport and maintain effect working relationships with co-workers, vendors, and customers.

Characteristics Necessary to Perform the Job:

1) Dependability – reliable; timely completion of assignments

2) Flexibility – willing to work overtime

3) Time management skills - able to multi-task, prioritize workload & meet deadlines

4) Detail oriented with a high level of attention to financial accuracy

5) Excellent organizational skills

6) Initiative and ability to work independently

7) Good judgement regarding problem resolution and management of work activities

8) Ability to take direction

9) Ability to work well with others

10) Positive, helpful attitude

11) Respect for confidentiality

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Mathematical Skills: Must be highly skilled in dealing with financial and numeric data.

Computer Skills: Advanced Excel abilities as well as expertise in performing in and extracting data from an ERP System.

Standards of Performance:

• Honesty: Commitment to ethical and candid business practices.
• Teamwork: Positive attitude and cooperative, supportive relationship with all co-workers, managers, and team members. Share knowledge and experience with others.
• Innovation: Provide creative solutions for our customers’ needs.
• Excellence: Set high standards and actively seek opportunities for improvement.
• Fairness: Treat everyone with dignity, respect and equality. Provide frequent and appropriate feedback.
• Quality and integrity of work and maintenance for responsible areas.
• Ability to maintain confidentiality of information and ethical conduct. This would include the safe guarding of our customer’s information, PMD technical/cost/business information and employee information.
• Professional image and demeanor with employees, customers, suppliers, and visitors.
• Adherence to safety standards and practices.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk and hear. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee is working outside between 0-5 percent of the time. The noise level in the work environment is usually moderate.