Bookkeeper

Position Summary: Project Kinship is seeking a self-motivated professional with a solid background in nonprofit accounting who work with our growing organization.

This is a full time, regular, non-exempt position. This position offers a medical plan with a company contribution, voluntary benefits (including dental and vision), paid time off, and paid company holidays.

Summary: The primary role of the Bookkeeper is the creation of financial transactions and the preparation of various financial documents. Working closely with the Senior Accountant and Director of Operations, the Bookkeeper supports smooth financial operations and the preparation of all financial components of the agency. The Bookkeeper ensures that all income and expenses are recorded in compliance with State and Federal guidelines, laws, and regulations.

Essential Functions/Responsibilities

· Responsible to assist with all day-to-day accounting process as well as all month-end close procedures including AR, AP, bank reconciliation and posting Journal entries for Project Kinship

· Responsible to maintain an expenditure tracking system that incorporates data from multiple sources to: record day to day financial transactions and generate monthly expenditure reports on Funder’s required template.

· Prepare check requests, mileage reimbursements, and purchase order invoices using Fiscal Agent’s forms.

· Review and record all credit/debit card transactions.

· Create and maintain inventory logs for Flex Fund spending, Support Service items, and other program-related assets that are required to be reported on in funder updates.

· Reconcile account activity statements, paid invoices, and expenditure reports on a monthly basis.

· Communicate with leadership to ensure program budget, invoices, and communication loops are all in good standing; report any red flags in a timely manner so that they can be proactively addressed.

· Work with leadership and Funder to prepare budget modifications as necessary.

· Maintain expenditure forms and records, ensuring all files are up to date, organized, and secured.

· Adhere to invoice Policy and Procedure Manual and communication processes.

· Participate in trainings, perform assign duties, and submit timecards/leave requests according to deadlines.

· Commit to the agency’s Mission, Vision, and Values; represent actions that define the overall philosophy and objectives of the agency.

· And other duties as assigned.

Education and Experience

· Associate’s degree in business administration, accounting, or related field with a minimum of three years of experience working in accounting, invoice management, and/or financial record keeping.

· Excellent in using QuickBooks and MS Excel to create databases, accounting formulas, forecasts and reports.

· Experience building and maintaining databases of expenditure tracking, invoicing, and reporting data.

· Experience working with an Accountant/Controller; understanding of accounting principles and procedures.

Other Qualifications

· Attention to detail, strong organization and communication skills, and solid record-keeping are a must.

· Ability to successfully work on a range of assignments and prioritize evolving tasks.

· Demonstrate initiative, flexibility, and the ability to thrive in a fast-paced, deadline driven environment.

· Ability to maintain a time efficient process of gathering/incorporating feedback from many authority sources.

· Consistently produce high-quality, accurate, and user-friendly reports, updates, and presentations.

· Background Check Requirement: The successful candidate for this position will be required to pass or clear two background checks. The first background check will be conducted by Project Kinship as per our policies and procedures. The second background check will be conducted by Funders through our contracted vendors, after the candidate is hired with Project Kinship, in accordance with our contractual agreements. Failure to pass either of these background checks may result in the withdrawal of the job offer or termination of employment.

· Tuberculosis (TB) Clearance: The successful candidate for this position will be required to provide documentation of a clear TB (tuberculosis) test or shot, in compliance with Project Kinship’s policy. Failure to provide proof of TB clearance may result in the withdrawal of the job offer or termination of employment.

Competencies

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for assistance; Meets commitments.

Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.

Written Communication - Writes clearly and informatively; edits work for accuracy; able to read and interpret written word.

Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Language Skills -Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Working Conditions

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; climb stairs; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stoop, kneel, or crouch. Sits for extended periods of time at a computer work station or desk.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Requires work with the public. Job tasks are performed in close proximity to other people. Requires contact with others (face to face, by telephone and other.)

Project Kinship is committed to equal employment opportunities to all employees and applicants, without regards to any protected status in accordance with applicable law in regards to all aspects of employment practices.

The above statements are intended to describe the general nature and level of work performed for this position and are not an exhaustive list of duties and responsibilities. Project Kinship’s management team reserves the right to amend and change responsibilities to meet business and organizational needs.

Job Type: Full-time

Pay: $28.00 - $33.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Relocate:

• Santa Ana, CA 92706: Relocate before starting work (Required)

Work Location: In person

Salary : $28 - $33