Director of Finance and Business Operations

Mission

Project Morry is a comprehensive, year-round youth development organization dedicated to empowering children from under-resourced communities to envision a positive future. Our ten-year commitment to each child seeks to close the opportunity gap through a combination of academic enrichment and support, an exceptional summer camp experience, and one-on-one mentoring.

Position

The Director of Finance and Business Operations (DFBO) for Project Morry is responsible for efficiently driving the overall operations and finances, ensuring organizational growth and the continued delivery of the highest quality services. They provide best-in-class support to enable all constituencies of the Project Morry team to achieve their goals and objectives. This includes the implementation of systems and processes to execute financial and operational goals in the short and long term and strategically plan for the long-term growth and success of Project Morry. They will oversee the accounts payables and accounts receivable processes, office management for Project Morry’s year-round office, as well as provide support for Executive Director, and the Board of Directors.

Responsibilities

Finance and Accounting, Analysis, and Planning

• Develop, implement, and communicate overall financial strategy, identifying strategic and operational issues for leadership team, Board, and staff.

• Develop and implement the organization’s annual budget, including program and contract/grant budgets. Present to the Board for approval.

o Work collaboratively with Executive Director and program team to provide financial and budgetary support and guidance related to their respective program and service areas. Provide fiscal analysis and reporting.

• Manage cash flow and cash flow forecasting for the organization. Monitor debt levels across all lines of credit and accounts.

• Design, implement, and oversee all internal financial controls to safeguard the funds and financial assets of the organization. Ensure organizational, including financial record systems, compliance with GAAP standards and all local, state and federal government regulations and reporting requirements

o Oversee the annual audit process and all grant/contract audits

• Create and maintain a reliable and efficient contract management process for all vendor and consultant contracts, memorandums of understanding, letters of intent, sub-contracts, etc.

o Review all such contracts and documents in advance of execution to ensure accuracy, completeness, and compliance with all applicable policies and regulations.

• Oversee the day-to-day accounting operations and all financial transactions across the areas of budget, accounts receivable, accounts payable, and purchasing

o Complete weekly and monthly transaction reconciliation with bookkeeper to ensure accurate reporting and record keeping. Prepare weekly and monthly reports.

o Review all organizational bills including credit cards; make copies for bookkeeper to process for payment.

o Review and process weekly checks for payments to vendors

o Act as Petty Cash Officer managing administrative office petty cash account. Distribute approved funds per guidelines, collect receipts, and maintain transaction log. Submit transaction log to Executive Director, and bookkeeper monthly.

o Review and approve staff expense reports, petty cash, bank reconciliation and required documentation monthly.

o Prepare and oversee the submission of budgets and financial reports to all private foundations and other funders of the organization’s programs and services as required.

o Oversee all administrative and financial reporting in connection with the organization’s insurance plans including, but not limited to: Health, Disability, Worker’s Compensation, D&O, Property & Casualty, General Liability, etc.

• Serve as the financial liaison to the Board of Directors. Coordinate Board and Finance Committee meetings. Prepare and present fiscal reports along with analysis of financial trends and other relevant issues. Support Board Treasurer in financial analysis and reporting.

• Provides direction to Bookkeeper consultant including weekly finance calls for payment approvals as well as updates.

Fund Development/ Revenue Growth

• Work closely with the Director of Development and Board of Directors to oversee the development of an annual fundraising strategy that supports organizational growth and expenses.

• Work closely with the Director of Development, the consultant grant writer and the Board of Directors in the preparation and timely preparation of budgets for new and renewal grants. Review drafts as needed.

• Work closely with the Development and Operations Associate on the revenue side of finance.

Strategic Planning/ Board Management

• Perform ongoing risk assessment for the organization’s fiscal and operational health. Identify and communicate existing and potential financial, legal, and personnel related liabilities in the organization’s systems, policies, and activities. Provide leadership in addressing liabilities to ensure reduction of risk.

o Manage all compliance activities for the organization. Ensure the completion of the annual Conflict of Interest disclosure process for the Board and senior staff. Review and revise organizational by-laws and policies to ensure compliance with all local, state, and federal regulations.

• In partnership with the Executive Director, manage quarterly board meetings. Develop agendas, meeting presentations and materials, and write meeting minutes. Coordinate board and staff presentations. Coordinate board subcommittees as appropriate.

Operations/ Human Resources

• Review all finance, human resource, administration, and IT related policies, procedures and systems and makes recommendations for procedural controls, workflow and process improvements.

• Manage all Project Morry Technology initiatives including donor management database, accounting systems, telecommunications, organizational website, as well as computer hardware and software networks and applications.

o Act in concert with the Marketing and Development Manager to administrator the Project Morry website. Support them as they create and post content including news articles, photos, and general staff and organizational updates. This includes supporting them as they manage back-end interfaces between website and other applications including Salesforce, Campaign Monitor, Click & Pledge, etc.

o Work with Development and Marketing Associate on the administration of Salesforce, Project Morry’s donor management database and related third-party applications.

• Provide support for necessary development and enhancement of facilities including Project Morry’s camp site in Glen Spey, NY and office facility in Westchester County, NY.

• Manage Human Resources processes for all year-round employees. Provide recommendations on employer/workforce legislation and regulations, policies, and guidelines.

o Oversee staff recruitment and fulfillment of vacancies. Work with the program team to develop job descriptions and recruitment plans.

o Administer all employee benefits programs. Oversee annual plan renewals, employee enrollments, and claim reimbursements. Act as the Plan Liaison for all benefit plans, i.e. 403(b), health, dental, disability, HRA/ FSA, etc. including working directly with benefit brokers and representatives to ensure plans are properly administered.

o Oversee all new employee onboarding including review and approval of compensation packages, submission of required documentation, and benefits orientation and enrollment.

o Oversee all employee offboarding including severance packages, COBRA and health insurance termination, and payouts of unused vacation time. Consult with legal advisors as necessary. Develop appropriate communication plans.

o Manages, updates and reviews all FMLA, PFL, Worker's Compensation and Disability claims as well as other administrative leave. Conduct investigations into discrimination, harassment, wage/hour, or other labor law complaints and grievances.

Reports To

Executive Director

Qualifications

• Experience leading multiple functions with deeper experience in finance and accounting.

• Energetic and collaborative style but confident challenging the status quo and driving change

• Highly passionate and committed to the mission of Project Morry

• Several years of relevant experience managing the operations and finances of a complex and growing for-profit or not-for-profit organization

• Bachelor’s Degree

Project Morry is an equal opportunity employer. People of color, women, people with disabilities, immigrants, veterans, members of the LGBTQ community, and those with lived experiences in the communities we serve are strongly encouraged to apply.

Compensation

Compensation range is $80,000 to $90,000 dependent upon experience.

Project Morry provides 100% Employer Funded medical, dental and vision insurance coverage as well as the opportunity to participate in Flexible Spending, life insurance, and retirement plans.

Employees receive a generous time off package including 13 Paid Holidays, 20 Personal and 8 Sick days as well as additional paid time off for winter break.

How to Apply

Please send a resume and cover letter to Dawn Ewing at dawn@projectmorry.org. No calls please.

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Education:

• Bachelor's (Required)

Experience:

• Financial acumen: 3 years (Required)

Ability to Relocate:

• Port Chester, NY 10573: Relocate before starting work (Required)

Work Location: Hybrid remote in Port Chester, NY 10573

Salary : $80,000 - $90,000