What are the responsibilities and job description for the Executive Assistant position at Project One LLC?

About The Company

Project One is a nationwide facilities maintenance company that was founded by the vision of varied industry professionals. We are a company that highly values relationships and provides exceptional service. Project One has become a trusted Commercial service provider for big box retailers, restaurants, and many concepts across the country. Our top priority is our customer service and quality of work. Project One undertakes emergencies, on-demand repair, renovation, construction, and maintenance projects.

Project One is an Equal Employment Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Project One’s application or hiring process due to a disability, please contact the Human Resources department at recruiting@myproject1.com .

What’s in it For You :

Project One will provide you with a company owned laptop that can be utilized remotely if needed
Market-leading benefits program including 401k and paid time off
Take charge of your career through growth opportunities and management positions
Be a part of a growing and thriving company with focused professionals

Summary

Providing executive administrative support to ensure efficient operation of the office. Supports the President and Senior Vice President through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

Ability to effectively communicate via phone and email ensuring that all Executive Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit / department.

Key Responsibilities & Accountabilities

Phone & Email

Answer and direct phone calls

Reply to email, telephone, or face to face enquiries

Provide information by answering questions and requests

Organize and schedule meetings and appointments

Produce and distribute correspondence emails, memos, letters, and forms

Write letters and emails on behalf of other office staff

Reporting

Assist in the preparation of regularly scheduled reports

Submit and reconcile expense reports

Scan and send mail and documents to appropriate team members

Take accurate minutes of meetings

Office

Develop and maintain a filing system

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Coordinate office procedures

Travel

Book travel arrangements as needed for executive team (Airfare, Lodging, Car Rental)

Book conference calls, rooms, rideshare, couriers, hotels etc. for executive team

General

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Handle sensitive information in a confidential manner

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Deliver mail or packages to post office, UPS, etc.

Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications

Education & Experience

2-3 years of clerical, secretarial, or office experience

Proficient computer skills, including Microsoft Office

Knowledge of office management systems and procedures

Strong verbal and written communication skill

Strong organizational and planning skills

Attention to detail and problem-solving skills

Excellent time management skills and ability to multi-task and prioritize work

Comfortable with routinely shifting demand

High school diploma or equivalent; college degree preferred

Basic Areas of Knowledge & Skills

Administrative Writing / Keyboarding

Microsoft Office

Professionalism

Problem Solving

Verbal and Written Communication

Office Administration Procedures

Attention to Detail and Accuracy

Multitask

Telephone and Email Aptitude

Teamwork

Discretion and Judgment

Job Type : Full Time, Non-exempt

Pay : $20.00 - $25.00 per hour (Est Annual Salary / $41,600.00 - $52,000.00)

Supplemental Pay Types : Performance Bonus

Benefits :

401(k)

401 (k) Matching

Paid Time Off

Work Setting : In Person

Travel : Occasional

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Salary : $41,600 - $52,000

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