Office Assistant

_ Personal Assistant _

Location: Peoria, AZ

Employment/FLSA Status: Full Time, Regular, Non-Exempt (Hourly)

About The Company

Project One is a nationwide facilities maintenance company that was founded by the vision of varied industry professionals. We are a company that highly values relationships and provides exceptional service. Project One has become a trusted Commercial service provider for big box retailers, restaurants, and many concepts across the country. Our top priority is our customer service and quality of work. Project One undertakes emergencies, on-demand repair, renovation, construction, and maintenance projects.

Project One is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Project One’s application or hiring process due to a disability, please contact the Human Resources department at hr@myproject1.com

What’s in it For You:

• Project One will provide you with a company owned laptop that can be utilized remotely if needed
• Market-leading benefits program including 401k and paid time off
• Take charge of your career through growth opportunities and management positions

Summary

Providing administrative support to ensure efficient operation of the office. Supports the Sr Vice President through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Key Responsibilities & Accountabilities

Phone & Email

• Answer and direct phone calls
• Reply to email, telephone, or face to face enquiries
• Provide information by answering questions and requests
• Organize and schedule meetings and appointments
• Maintain Client, Sub-Contractor and Vendor contact lists
• Produce and distribute correspondence emails, memos, letters, and forms
• Write letters and emails on behalf of other office staff

Reporting

• Assist in the preparation of regularly scheduled reports
• Submit and reconcile expense reports
• Take accurate minutes of meetings

Office

• Develop and maintain a filing system
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Coordinate office procedures

Travel

• Book travel arrangements as needed (Airfare, Lodging, Car Rental)
• Book conference calls, rooms, rideshare, couriers, hotels etc.

General

• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Handle sensitive information in a confidential manner
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• A few times per week you may run errands to the post office, UPS Store, return or purchase items at stores, pick up lunches, etc
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications

Education & Experience

• 2-3 years of clerical, secretarial, or office experience
• Proficient computer skills, including Microsoft Office
• Knowledge of office management systems and procedures
• Knowledge of and practice in online marketing best practices.
• Strong verbal and written communication skill
• Strong organizational and planning skills
• Attention to detail and problem-solving skills
• Excellent time management skills and ability to multi-task and prioritize work
• Comfortable with routinely shifting demand
• High school diploma or equivalent; college degree preferred

Basic Areas of Knowledge & Skills

• Administrative Writing Skills
• Microsoft Office Skills
• Analysis
• Professionalism
• Problem Solving
• Verbal Communication
• Office Administration Procedures
• Typing Skills
• Attention to Detail
• Accuracy
• Multitask
• Telephone Skills
• Teamwork
• Discretion and Judgment

Job Type: Full Time

Pay: $20.00 - $25.00 per hour (Est Annual Salary/$41,600.00 - $52,000.00)

Supplemental Pay Types: Performance Bonus

Benefits:

• 401(k)
• 401 (k) Matching
• Employee Assistance Program
• Life Insurance
• Paid Time Off

Work Setting: In Person

Travel: Occasional

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Schedule:

• 8 hour shift

Experience:

• Customer service: 2 years (Preferred)

Ability to Commute:

• Peoria, AZ 85383 (Required)

Ability to Relocate:

• Peoria, AZ 85383: Relocate before starting work (Required)

Work Location: In person

Salary : $41,600 - $52,000