Administrative Assistant

Position: Administrative Assistant - Front Desk

Program: Bedford Green House

Salary: $26.00 per hour

Program Description: Bedford Green House is a new state-of-the-art supportive/affordable housing complex providing homes and services to more than 300 New Yorkers. Bedford Green House provides onsite social services including primary care for adults and families and women’s health services, family reunification services, occupational therapy, and more. Funded in part by the NYC Dept. of Health and Hygiene and Human Resources Administration, Bedford Green House supports and encourages a healthy lifestyle with an abundance of resources for the community at large. BGH features sustainable landscaped green roof, rooftop greenhouse, aquaponics growing system, horticultural therapy classes with year-round gardening, planned healthy cooking workshops, community playground, and backyard with recreational and exercise equipment.

Essential Duties And Responsibilities

The Administrative Assistant will be responsible for maintaining office functions and managing the front desk for Project Renewal’s Bedford Green House Program.

Reporting to the Director of Bedford Green House, the Administrative Assistant’s duties include, but are not limited to:

• Reception: Assures daily coverage of front desk area during operating hours; maintains visitors sign in sheet and monitors client behavior and client flow in waiting area; document incidents that occur on-site related to clients and or building issues; ensures that waiting area is presentable and always sanitized. Provides front desk coverage as needed.
• Office Management: Maintains office equipment and supplies; maintains daily and monthly calendars/schedules; distributes mail; archives files; assists with planning coordination of meetings and office activities, forums, audits, and conferences.
• Communications: Prepares announcements, reports, and correspondence; develops and maintains effective communication with other Project Renewal departments; copy and scan documents; may review and revise brochures, announcements, or other informational items regarding program and/or departmental operations.
• Budget: Prepares purchase orders, process invoices and check requests; maintains accurate records of expenditures; reconciles OTPS expense reports.
• Human Resources: Prepares and approves staff time sheets, maintains accurate time accrual reports; orients new staff to office procedures; tracks requests for time off and overtime; prepares workspace for new staff; maintains department staff reports including staff training, table of organization, seating chart, etc.
  
  

Qualifications

• High School Diploma or Equivalency required.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Power Point software
• Require strong interpersonal and organizational skills; consistently produces accurate and timely work.
• Candidate must be a team player.
• Excellent communicator and possess a great work ethic and positive attitude.
  
  

All newly hired Project Renewal staff must provide verification of being fully vaccinated against Covid-19.

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