What are the responsibilities and job description for the Operations Coordinator position at Project Rise with Dr. Helen, Inc.?
Project Rise with Dr. Helen, Inc. is a New York-based nonprofit dedicated to empowering women in leadership roles through project management training and mentorship.
Our Mission
Our mission is to provide certification, mentorship, and career placement to women with college degrees. We focus on diversity, inclusion, and workforce development to help women thrive in their careers.
As an Executive Assistant, you will play a critical role in supporting our team, including managing the Founder/Executive Director's calendar, scheduling meetings, and following up on tasks.
You will also assist with grant writing, tracking deadlines, and coordinating outreach efforts. Additionally, you will oversee a team of interns supporting grant research, outreach, and social media.
Key Responsibilities:
- Manage the Executive Director's calendar and schedule meetings
- Organize emails, prioritize communications, and ensure timely responses
- Assist with grant writing and tracking deadlines
- Maintain communication with corporate partners, sponsors, and stakeholders
- Coordinate follow-ups to ensure leads are nurtured and partnerships are secured
- Oversee a team of interns supporting grant research, outreach, and social media
Requirements:
- Proven experience as an Executive Assistant, Office Manager, or similar role (preferably in a nonprofit environment)
- Strong organizational and time-management skills
- Excellent communication and interpersonal skills
- Proficiency in Google Workspace (Gmail, Calendar, Drive), Microsoft Office, and Zoom
- Familiarity with grant writing, research, and nonprofit operations is a plus
- Self-motivated, proactive, and able to work independently with minimal supervision
