Part-Time Executive Assistant

About Us:

At Dr. Helen Inc., we empower women with college degrees to break into leadership roles through project management training and mentorship, focusing on diversity, inclusion, and workforce development.

We seek an experienced Executive Assistant to support our Founder/Executive Director in day-to-day operations, grant writing, outreach, and intern coordination.

Key Responsibilities:

• Manage the Executive Director's calendar, schedule meetings, and follow up on tasks.
• Organize emails, prioritize communications, and ensure timely responses.
• Assist with grant writing and tracking deadlines.

Outreach & Partnerships:

• Maintain communication with corporate partners, sponsors, and stakeholders.
• Coordinate follow-ups to ensure leads are nurtured and partnerships are secured.

Intern Management:

• Oversee a team of interns supporting grant research, outreach, and social media.
• Assign tasks, monitor progress, and ensure deadlines are met.

Administrative Tasks:

• Organize and maintain digital files and documents using Google Drive.
• Support event coordination, virtual meetings, and program logistics.

Qualifications:

• Proven experience as an Executive Assistant, Office Manager, or similar role (preferably in a nonprofit environment).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Google Workspace (Gmail, Calendar, Drive), Microsoft Office, and Zoom.
• Familiarity with grant writing, research, and nonprofit operations is a plus.
• Self-motivated, proactive, and able to work independently with minimal supervision.

Benefits:

• Flexible, remote-friendly schedule with optional in-person hours in Harrison, NY.
• Meaningful work supporting women's leadership and workforce development.
• Opportunity to grow with a mission-driven nonprofit.

How to Apply:

To apply, please submit your resume and cover letter directly with the subject line Executive Assistant Application.