Assistant Coordinator

Position Description

Project Vida Health Center Community Psychiatry Program is seeking to hire a full time GME Assistant Coordinator to assist with administration, coordination and support of graduate medical education programs in the Department of Behavioral Health. In this role you would assist the program’s Administrative Director in management of the ACGME-accredited program by ensuring that annual requirements are met, educational activities which support the curriculum are maintained, and supports all residents.

Major/Essential Functions

• Contribute to positive team goals and coordination improvement.
• Provide Administrative support to Administrative Director and Program Director(s) of the Program
• Assist in Coordinating the curriculum for the training programs, including weekly core didactics,
• concentration didactics, lunchtime talks, and seminars.
• Coordination for multi-day annual retreats and annual graduation events for all programs.
• Coordination of seasonal and special events as requested.
• Coordinate Resident Schedules with internal and external sites.
• Data entry into the residency management system (MyEvaluations).
• Organize materials for semi-annual meetings such as the Program Evaluation Committee and Clinical
• Competency Committee meetings.
• Create and maintain program files, including house staff portfolios.
• Assist with recruitment for all programs.
• Assist with the transcription of minutes for meetings as needed.
• Serve as backup for processing Orders and reimbursement requests.
• Order supplies and equipment as needed.
• Maintain electronic files as requested.
• Other duties and projects as assigned.

Qualifications

• 1. Excellent writing skills; use of proper grammar, spelling, punctuation and syntax, and typing skills
• with speed and accuracy required.
• 2. Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and
• convey information to individuals at various organizational levels.
• 3. Ability to establish and maintain cooperative working relationships with other staff members.
• 4. Knowledge of ACGME, GMEC, and other residency/fellowship requirements preferred.
• 5. Skill in setting priorities, in consultation with training directors, which accurately reflect relative
• importance of job responsibilities, and ability to work concurrently on several projects.
• 6. Skill in working independently and following through on assignments with minimal direction.
• 7. Ability to communicate effectively, both orally and in writing, with directors, senior level
• administrators, academicians and all others concerning a wide range of complex organizational and
• administrative issues.
• 8. Ability to initiate, respond, complete and follow up on special requests and projects.
• 11. Flexibility to move from one project to another based on changing priorities and frequent
• interruptions.
• 12. Skill in working as part of a professional team, collaborating with colleagues.

*

• 13. Ability to maintain multiple schedules with complex logistics involving services such as travel,
• meetings, appointments, and conferences.
• 13. Capable of performing effectively in high-pressure situations.
• 14. Excellent knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.

Job Type: Full-time

Pay: $17.00 - $18.50 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Salary : $17 - $19