What are the responsibilities and job description for the SPOC-Administrative Assistant 2 position at PROLIM Corporation?
PROLIM (www.prolim.com) is currently seeking Administrative Assistant 2 for one of our top Client for Location- Redondo Beach, CA
Qualified candidates can directly send your updated resume and contact info via email: jayaprakash.hiremath@prolim.com
Job Description
Description: Be the Administrative Assistance for the Director of Supply Chain for the F-35
Responsibilities: Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones.
PROLIM is a leading provider of PLM, IoT and Digital transformation solutions to Global Fortune 1000 companies. With 9 global offices in US, India, and Australia, PROLIM has won 30 awards and proudly serving over 1200 customers to innovate and improve their profitability and efficiency. PROLIM was founded in 2005 and is headquartered in Farmington Hills, USA. With the global footprint and expertise in latest technologies, PROLIM can partner with you to speed up your Digital Transformation journey.
Qualified candidates can directly send your updated resume and contact info via email: jayaprakash.hiremath@prolim.com
Job Description
Description: Be the Administrative Assistance for the Director of Supply Chain for the F-35
Responsibilities: Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones.
- Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
- Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
- Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff
- Attend staff meetings, publish agendas and follow-up on action items
- Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering
- Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
- Manage and/or support special projects as assigned
- Provide back-up support for other administrative staff as needed
- Greet employees and visitors in a courteous and friendly manner
- Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times
- Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items
- High School diploma/GED with at least 2 years’ experience as an administrative assistant or similar
- Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
- Strong interpersonal, communication and organizational skills
- Ability to obtain and maintain a DoD secret security clearance
- Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
- Experience in planning, coordinating and overseeing catering for corporate meetings
- Strong proofreading and document preparation skills
PROLIM is a leading provider of PLM, IoT and Digital transformation solutions to Global Fortune 1000 companies. With 9 global offices in US, India, and Australia, PROLIM has won 30 awards and proudly serving over 1200 customers to innovate and improve their profitability and efficiency. PROLIM was founded in 2005 and is headquartered in Farmington Hills, USA. With the global footprint and expertise in latest technologies, PROLIM can partner with you to speed up your Digital Transformation journey.
