Certified Association Manager

Job Overview
We are looking for a Certified Association Manager (”CAM”) to oversee a 147 Unit Condominium in Port Charlotte, FLorida. This job requires a valid and up-to-date CAM license as required by the State of Florida Statutes for a condominium association of our size. The CAM license to be kept up to date.

This position reports to: The President on matters of policy, to the Treasurer on financial matters and ultimately to the Board of Directors.

Responsibilities

Billing For and Collection of Maintenance Assessments/Fees

Prepare and maintain collection of accounts and monies owed to the association, to include the institution of legal proceedings in the name of the Association, to collect such accounts and to enforce the rights of the Association as creditors of the Associations;

Deposit all fees collected in a timely basis in the appropriate account in accordance with the legal or lawful instructions of the Board, the Articles of Incorporation, and By-laws of the Association.

Accounts Payable and Cash Disbursements:

Establish and maintain the orderly payment of accounts payable, taxes, and other debts of the Association provided that Manager's responsibility under this section shall be limited to the exercise of good faith and reasonable diligence and care to apply the funds collected in the operation of the Association to its obligations in a timely and prudent manner. Manager shall deposit in a bank or banks designated by the Board all funds received from the Association. All costs and expenses of the Association shall be paid out of the Association's appropriate bank accounts.

Preparation of Monthly Financial Statements

Maintain all books, records, charts of accounts, and other appropriate accounting systems consistent with generally accepted accounting principles as agreed to between Manager and Association. Reconcile all Bank Accounts.

Furnish the association CPA firm all information necessary on a monthly basis so they may prepare and deliver to the Board unaudited monthly financial statements, including balance sheet, statements of operations, and such supplemental information as the Manager deems appropriate.

Assistance in Budget Preparation:

Assist the Board in outlining a budget program of capital expenditures for the next fiscal year. This budget shall designate expenditure items as either mandatory or desirable;

Assist the Board in the preparation of a budget for reserves;

Assist the Board in the preparation of an operating budget setting forth operating revenues, reserves, and expenses for the next fiscal year, which operating budget shall be in reasonable detail and shall contain an explanation of anticipated changes and/or any other factors differing significantly from the current year;

Assist the Board in the preparation of a projection of cash receipts and disbursements based upon the proposed capital expenditures and operating budget.

Legal Liason for the Board:

Manager shall operate the Association in such a manner so as to:

Comply with all applicable federal, state, and county laws, codes, rules and regulations, ​relating to ​the Association; 2. Maintain all necessary licenses, permits, consents and approvals from all governmental ​agencies, which have jurisdiction over the operation of the Association.

The Board shall provide such assistance as may be necessary to allow Manager to comply with all laws, rules, and regulations pertaining to Condominium and Homeowners Associations.

Meetings and Administration of Corporate Records:

Attend regular board meetings, annual member meetings, and special board meetings;

Prepare an agenda for each meeting listed in part 6(a);

Maintain record book of minutes. Such minutes to become part of the Association's Corporate Records;

Administer and safeguard the current and archival records of the Association in accordance with Florida Statutes.

Insurance:

Prepare Association's insurance specifications in order to obtain competitive quotes from agents;

Prepare a quote comparison schedule for Board's review and approval;

Once insurance coverage is placed, Manager reviews new policies to make sure they correspond to original quotation;

Handle claims filed against Association's coverage and follow-up on outstanding settlements with agents and adjuster;

On Association's behalf, complete applications for Property & Casualty Insurance, Directors' and Officers' coverage, and Fidelity Bonds.

Handle all Insurance correspondence and inquiries, and comply with mortgage requests for Certificates of Insurance;

Complete Condominium Certification forms needed for mortgage loan approvals for individual Association members.

Correspondence

Provide secretarial services to include preparation and distribution of all required correspondence for the Association;

Provide required notices of meetings;

Distribute year-end financial statements;

All other general correspondence as may be required.

Supervision of Association Contractors and Employees:

On behalf of the Association, Manager will supervise and conduct a program of regular maintenance and repair as required to maintain the Common Elements within the confines of the Association Budget. Maintenance program will be in accordance with federal, state, and local codes and shall include such things as cleaning, painting, decorating, plumbing, carpentry, irrigation, grounds care, and such other maintenance and repair as may be necessary.

Provide special attention to preventive maintenance;

Represent and advise the Board with respect to negotiation, execution, termination, and administration of all significant service contracts. All such contracts shall be upon such terms and for such rates of compensation, as the Board shall agree;

Purchase all materials, equipment, tools, supplies, and services necessary for property maintenance, repair and disaster preparedness on behalf of the Association and in accordance with the approved budget;

Solicit bids. Inspect all work in process and examine contractors work upon completion;

Hire, and supervise on-site personnel. Prepare payroll, including federal, state and local monthly and quarterly payroll reports.

Interaction with Unit Owners and Residents:

Manager will accept and process complaints from owners and residents in a courteous and professional manner following guidelines and procedures established by the Board;

Monitor compliance of documents, rules and regulations.

Other:

May be called upon to conduct interviews and orientations for new or perspective owners or tenants.

Duties as may become necessary and have been assigned through action of the Board of Directors.

Duties may change based upon condominium associations needs.

Qualifications

Minimum of 1 Year experience as CAM Manager of a Condominium Complex

Strong computer and accounting skills including knowledge of Quickbooks, Word and Excel.

Interview skills for new owners and renters required

Ability to direct and balance funds to reserves

Experience with bookkeeping and building maintenance (including mechanical maintenance is a plus)

High Integrity, honesty and professionalism

Salary and Benefits

Starting at $63,000 depending on experience

Holiday Pay

Paid vacation will be considered depending on experience.

Job Type: Full-time

Pay: From $63,000.00 per year

Benefits:

• Paid time off

Schedule:

• Evenings as needed
• Monday to Friday
• On call
• Weekends as needed

Ability to Commute:

• Port Charlotte, FL 33952 (Required)

Ability to Relocate:

• Port Charlotte, FL 33952: Relocate before starting work (Required)

Work Location: In person

Salary : $63,000