Accounts Payable/Payroll Representative

Description

PromptCare is seeking an experienced Accounts Payable/Payroll Representative to join our team. The AP is mainly responsible for supporting the Payroll and Finance department to successfully and efficiently process high volumes of expenses related to employees (both payroll and T&E) through collaboration with our Payroll Supervisor. Also responsible for processing select vendor payables as well as recording depreciation on fixed assets. The AP must have a solid work ethic, be highly organized, have a friendly disposition, and enjoy being in a supportive role. This is a hands-on supportive position, in a fast-paced environment. If you are a motivated and detail-oriented individual with a passion for finance and accounting, we encourage you to apply for this exciting opportunity. To learn more about our company and services, visit us at PromptCare In-home Respiratory and Infusion 

Reports to: Controller

Job Type: Full-Time, 40 hours per week, Monday – Friday, Hybrid 2 days in office

Location: Corporate Office - New Providence, New Jersey 

Requirements

• Minimum education of a high school diploma or equivalent is required
• Must have at least one to two years of Accounts Payable experience (Business Central a plus)
• Minimum 1 year Payroll department experience (Paylocity a plus)
• Depreciation expense experience a plus
• Strong attention to detail is required
• Must have good PC skills, especially with the Microsoft Office suite of products: Word, Excel and PowerPoint
• Must have solid working knowledge of general office procedures

Job Responsibilities, included but not limited to:

• Review, approve, and process employee reimbursement requests submitted via Concur and Paylocity
• Review, approve, and process vendor invoices for assigned accounts via Dynamics Great Plains
• Calculate and record monthly depreciation on all capital purchases via Excel
• Ensure accuracy and completeness of all financial transactions
• Communicate with employees and vendors to resolve any discrepancies or issues
• Maintain accurate and up-to-date records of all financial transactions
• Assist with month-end and year-end closing processes as needed Integrate division Mission Statement and Credo into daily activities
• Participates in mandatory annual and bi-annual in-services and HIPAA training
• Participate in mandatory annual in-services
• Report any potential HIPAA infringements to the Privacy Officer
• Understand and follow PromptCare’s employee policies and procedures

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and listen, open filing cabinets and bend or stand as necessary. This position requires the ability to occasionally lift office products and supplies of 20 pounds but no more than 35 pounds.

Benefits & Perks 

• Competitive Salary
• Medical, Dental, Vision Package 
• 401(k) plan (discretionary)
• PTO - Vacation, Sick and Personal days, and paid holidays
• Employee Referral bonuses & Discount Ticket Program 
• Lunch & Learn Programs
• Employee Recognition Program

Equal Employment Opportunity 

The PromptCare Companies is committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination on the basis of race, color, age, national origin, religion, gender, gender identity, sexual orientation, pregnancy, marital status, genetic disposition, disability, veteran's status or any other characteristic or classification protected by State/Federal/Local laws. We foster a work environment in which diversity and inclusion are embraced, people are hired and advanced on their merits, and employees are treated with mutual respect and dignity.