Stock Administration Manager

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Corporate Overview

Proofpoint is a leading cybersecurity company protecting organizations’ greatest assets and biggest risks vulnerabilities in people. With an integrated suite of cloud-based solutions, Proofpoint helps companies around the world stop targeted threats, safeguard their data, and make their users more resilient against cyber attacks. Leading organizations of all sizes, including more than half of the Fortune 1000, rely on Proofpoint for people-centric security and compliance solutions mitigating their most critical risks across email, the cloud, social media, and the web.

We are singularly devoted to helping our customers protect their greatest assets and biggest security risk their people. That’s why we’re a leader in next-generation cybersecurity. Protection Starts with People.

The Role

We are looking for an Stock Administration Manager to join our fast-paced, high performing team. This individual will be an integral part of the Finance team in many areas. This is a great opportunity that will allow for career growth as the Company continues to expand!

Your day-to-day

Responsibilities Include

Equity system administration

• Administer company's global equity incentive plans and ensure that all equity transactions (grant acceptance, vesting, cancellation, payout, repurchase, release, etc.) are processed, settled and documented timely and accurately
• End-to-end administration of global restricted cash award plans including vesting, payout, income reporting to ensure tax compliance and accuracy
• Reconcile and perform internal auditing procedures relating to equity transactions to ensure accuracy
• Manage equity systems including configuration, data integrity and roll-out of new or modified plans
• Lead efforts to enhance and automate processes and improve efficiency
  
  

Communications and education

• Resolve employee inquiries, issues or concerns as related to the Company equity programs
• Liaise with employees or former employees regarding their grant acceptance, repurchase agreements, etc.
• Coordinate and provide adequate information and timely response related to equity transactions with Legal, Finance, HR, Tax and Payroll departments to ensure effective transaction processing
• Maintain and update Stock related FAQ in Company’s Wiki
  
  

Compliance and reporting

• Maintain procedure documentation and system updates to ensure SOX Compliance and audit-readiness
• Prepare capitalization table, and outstanding and vested equity awards roll forward reports monthly
• Perform quarterly audit between transactions in equity systems and payroll records to ensure proper taxable income reporting
• Respond promptly to financial audit or international audit requests and provide ad-hoc reports for Finance, Tax, HR and Legal as needed
• Work closely with HR, payroll and tax teams to address mobility taxation matters and ensure accuracy of taxable income reporting
• Support tax team in reporting including 1099, Schedule K-1, etc.
  
  

Qualifications

What you bring to the team

• Bachelor’s degree required,
• Certified Equity Professional (CEP) designation required.
• Minimum of 8 years of stock administration role in a large company with 10 foreign subsidiaries preferred
• Private company equity administration experience a plus
• Experienced with Morgan Stanley’s Shareworks and Equity Edge Online systems is required
• Proficient in Excel
• Strong organizational and communication skills
• Detail-oriented with excellent analytical skill
• Comprehensive knowledge of various types of equity awards and programs across multiple jurisdictions
• Strong interpersonal skills, self-motivated and customer service oriented
• Ability to work independently, manage multiple priorities in a fast-paced environment
  
  

Why Proofpoint

Protecting people is at the heart of our award-winning lineup of cybersecurity solutions, and the people who work here are the key to our success. We’re a customer-focused and a driven-to-win organization with leading-edge products. We are an inclusive, diverse, multinational company that believes in culture fit, but more importantly ‘culture-add’, and we strongly encourage people from all walks of life to apply.

We believe in hiring the best and the brightest to help cultivate our culture of collaboration and appreciation. Apply today and explore your future at Proofpoint!

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable compensation and/or equity. We offer a competitive benefits package, including flexible time off, a comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year, plus a three-week Work from Anywhere option.

Base Pay Ranges

SF Bay Area, New York City Metro Area

Base Pay Range 119,630.00 - 187,990.00 USD

California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska

Base Pay Range 99,330.00 - 156,090.00 USD

All other cities and states excluding those listed above

Base Pay Range 89,390.00 - 140,470.00 USD