Executive Assistant – Help Us Empower Veterinary Practices!

About ProPartners Team:

At ProPartners Team, we're more than just a company; we're a dedicated group committed to helping veterinarians build thriving practices. We provide comprehensive support in key areas such as business strategy, financial advisement and investments, bookkeeping, insurance, and practice transitions. Our core values drive everything we do:

• Fun: We believe work should be enjoyable and fulfilling.
• Innovation: We constantly seek new and better ways to serve our clients.
• Purpose: We are driven by a clear mission to empower veterinary professionals.
• Authenticity: We value honesty, transparency, and genuine relationships.
• Stewardship: We are committed to responsible practices and making a positive impact.

We are building a team of passionate, motivated individuals, and this is an opportunity to grow right along with us.

Job Overview:

We are seeking a highly organized, adaptable, and proactive Executive Assistant to support our CEO and executive team. This is a unique opportunity within a growing startup, where your responsibilities will evolve as the company expands. The ideal candidate is a self-starter who thrives in a fast-paced, dynamic environment, embraces change, and is eager to learn and contribute in a variety of ways. This position has a variable component, allowing for adjustments in responsibilities and growth opportunities as our company's needs change.

Responsibilities:

• Executive Support:
  • Provide comprehensive administrative support to the CEO, including calendar management, meeting scheduling, travel coordination, and expense reporting.
  • Prepare and edit correspondence, presentations, reports, and other documents, ensuring accuracy and professionalism.
  • Act as a key point of contact and liaison between the CEO and internal/external stakeholders, maintaining strong professional relationships.
  • Handle confidential information with the utmost discretion and integrity.
• Communication & Coordination:
  • Manage and prioritize incoming communications (phone calls, emails, mail) for the CEO.
  • Draft and proofread internal and external communications on behalf of the CEO.
  • Facilitate seamless communication and collaboration between the CEO and other departments.
  • Plan, coordinate, and execute meetings, conferences, and company events, including agenda preparation, minute-taking, and follow-up on action items.
• Office Management (with a Growth Mindset):
  • Maintain an organized and efficient executive office environment.
  • Manage office supplies, equipment, and vendor relationships.
  • Assist with special projects and initiatives, demonstrating flexibility and a willingness to take on new challenges.
  • Proactively identify areas for process improvement and efficiency gains.
• Stewardship
  • Demonstrate a commitment to the company values.
  • Support initiatives that contribute to the well-being of others.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role, ideally within a fast-paced, evolving environment (startup experience a plus!).
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Outstanding written and verbal communication skills, with strong attention to detail and accuracy.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a willingness to learn new software and tools.
• Excellent interpersonal skills and the ability to build rapport with individuals at all levels.
• A proactive, solution-oriented approach to work, with a demonstrated ability to anticipate needs and take initiative.
• A positive, adaptable, and collaborative attitude, with a genuine desire to contribute to a fun, innovative, and purposeful work environment.
• A commitment to upholding the highest ethical standards and maintaining confidentiality.

What We Offer:

• A vibrant and inclusive company culture that embraces our core values.
• The chance to be part of a growing company and make a real impact on the veterinary industry.
• Opportunities for professional development and growth as the company expands.
• A supportive and collaborative team environment.
• Competitive salary and benefits package, including:
  • 401(k) with matching
  • Health insurance
  • Paid time off

ProPartners Team is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $36,000.00 - $45,000.00 per year

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Disability and Life Insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to Commute:

• Columbia, MO 65201 (Required)

Ability to Relocate:

• Columbia, MO 65201: Relocate before starting work (Required)