Executive Personal Assistant

Our client is seeking a highly organized and detail-oriented Executive Personal Assistant. The ideal candidate will be proactive, efficient, and possess a strong background in administrative tasks, accounting, and general office management. You will assist in both personal and professional tasks to ensure smooth operations of the executive’s day-to-day activities.

Duties and Responsibilities :

Provide administrative support, including but not limited to, filing, document organization, and correspondence.

Open and sort mail, handling sensitive documents in a timely and secure manner.

Maintain and update filing systems, ensuring easy access to important files and records.

Schedule and coordinate appointments, including those with vendors such as plumbers, electricians, handymen, and more.

Manage travel arrangements, including booking flights, accommodations, and transportation.

Track and manage insurance policies and renewals.

Assist with accounting tasks, including basic data entry and QuickBooks management.

Maintain a high level of communication using email, phone, and other digital tools.

Care for two cats, including feeding and general well-being.

Required Skills & Qualifications :

Previous experience as an Office or Administrative Assistant.

Proficient in Microsoft Excel and QuickBooks (experience with accounting a plus).

Excellent typing skills and attention to detail.

Strong organizational and multitasking abilities.

Ability to effectively schedule appointments and coordinate travel plans.

Comfortable using a smartphone and various apps for communication and scheduling.

Dependable and trustworthy with the ability to maintain confidentiality.

Experience caring for pets (preferably cats).

Additional Information :

Competitive pay based on experience.

A dynamic and supportive working environment.

Opportunity to contribute to an executive’s success through efficient and organized assistance.

Pay = $25-30 / hr

Salary : $25 - $30