What are the responsibilities and job description for the Executive Assistant position at @properties Christie's International Real Estate?
Summary: An Executive Assistant is a key administrative professional who provides high-level support to our Leadership team which includes our Co-CEOs, President of Michigan Offices, Director of Operations and Director of Brokerage Services. This role requires a strong sense of organization, discretion, and the ability to manage complex tasks in a fast-paced environment. The Executive Assistant often acts as a liaison between the CEO's and other departments, Office Managers, or agents ensuring smooth communication and operations. This position demands a proactive and highly efficient individual with excellent time management skills and the ability to handle sensitive information confidentially.
Job Duties:
- Calendar and Schedule Management: Manage the Leadership calendar, including scheduling meetings, appointments.
- Meeting Preparation and Support: Prioritize and coordinate meeting requests and ensure the meeting time is optimized.
- Organize and prepare materials for leadership meetings, and other high-level discussions.
- Take meeting minutes, track action items, and ensure follow-up on tasks and initiatives.
- Monitor and filter incoming emails, ensuring important messages are flagged and prioritized.
- Sort through non-urgent emails and categorize them for follow-up at a later time.
- Respond to routine inquiries on behalf of the CEOs or delegate to the appropriate team member.
- Handle sensitive and confidential information with the highest level of integrity and professionalism.
- Maintain discretion when dealing with executive communications and decision-making processes.
- Facilitate communication between Leadership and other Office Managers, staff and departments, ensuring alignment on organizational goals.
Skills Required:
- Strong organizational and time-management skills.
- Excellent written and verbal communication.
- High level of discretion and confidentiality.
- Ability to work independently and anticipate the needs of Leadership.
- Proficiency in office software (e.g., Microsoft Office, Outlook).
- Strong interpersonal and problem-solving abilities.
- Flexibility and adaptability to changing priorities.
An Executive Assistant to our Leadership plays an essential role in helping everyone stay focused on strategic goals by managing administrative duties and ensuring operations run smoothly.
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $18
