Executive Assistant to Real Estate Agent

Position Overview

We are seeking a highly organized and professional Executive Assistant to support a successful real estate agent. The ideal candidate will be instrumental in managing daily operations, client communications, and administrative tasks to ensure smooth business operations and exceptional client service.

Key Responsibilities

- Manage the real estate agent's calendar, including scheduling property viewings, client meetings, and coordinating with other real estate professionals

- Handle incoming calls, emails, and correspondence professionally and efficiently

- Coordinate property listings, including organizing photography sessions, updating listing information, and maintaining accurate property databases

- Prepare and proofread real estate documents, including listing agreements, offers, and closing documents

- Manage and grow social media presence across multiple platforms (Instagram, Facebook, LinkedIn, TikTok), including:

- Creating and scheduling daily content to showcase listings, market updates, and agent expertise

- Developing engaging video content for property tours and market insights

- Managing paid social media advertising campaigns

- Monitoring and responding to comments and direct messages

- Analyzing social media metrics and adjusting strategy accordingly

- Assist with other marketing efforts, including email campaigns and event planning for open houses

- Maintain client database and follow-up systems to ensure excellent client relationships

- Process and organize important documents, maintaining both digital and physical filing systems

- Coordinate with title companies, mortgage lenders, and other stakeholders during transactions

- Assist in creating presentation materials and market analysis reports

- Track and manage transaction timelines and deadlines

Required Qualifications

- High school diploma required; Bachelor's degree preferred

- 2 years of administrative experience, preferably in real estate or related field

- Excellent computer skills, including proficiency in Microsoft Office Suite and CRM systems

- Strong organizational and time management skills

- Outstanding written and verbal communication abilities

- Detail-oriented with excellent follow-through capabilities

- Ability to maintain confidentiality and handle sensitive information professionally

Preferred Qualifications

- Real estate license or willingness to obtain one

- Experience with real estate-specific software platforms

- Knowledge of local real estate market and trends

- Proven experience managing business social media accounts

- Proficiency with social media management tools (e.g., Hootsuite, Later, Buffer)

- Experience with content creation tools (Canva, Adobe Creative Suite)

- Knowledge of social media best practices and current trends

- Experience in transaction coordination

Work Environment & Schedule

- Part-time position, 2 days per week in-office

- Office located in downtown Hinsdale, Illinois

- Additional remote work possibilities for social media management and administrative tasks

- Some flexibility may be required for evening and weekend social media monitoring

- Fast-paced environment requiring ability to multitask and prioritize effectively

Benefits

- Competitive hourly rate based on experience

- Flexible scheduling for remaining remote work hours

- Professional development opportunities

- Opportunity for growth within the real estate industry

How to Apply

Please submit your resume, cover letter, and three professional references to asma@atproperties.com, Include "Executive Assistant Position" in the subject line.

We are an equal opportunity employer and values diversity in our workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Schedule:

• 8 hour shift
• Day shift

Ability to Commute:

• Hinsdale, IL 60521 (Required)

Ability to Relocate:

• Hinsdale, IL 60521: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Hinsdale, IL 60521

Salary : $20 - $25