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Maintenance Administrator

Property Management Enterprises LLC
Allen, VA Full Time
POSTED ON 2/7/2025
AVAILABLE BEFORE 4/6/2025

Requirements:

  • High School Diploma or Equivalent
  • Professional demeanor, solid interpersonal skills and ability to work with confidential information
  • Proficient in computer technology including Word, Excel, and Email
  • Excellent written and oral communication skills
  • Ability to meet deadlines
  • Ability to exercise good judgement and self-control
  • Must possess enthusiasm, personal integrity, honesty, respect, and be a team player
  • Valid driver’s license and access to a vehicle

Responsibilities:

Make Ready

  • Review the Maintenance Supervisor’s Move-Out Inspection Notes and assist with coordinating the turns process
  • Update Make Ready board
  • Schedule and monitor vendors and contractors for turns based on schedule and needs
  • Scheduled and monitor maintenance personnel for turns based on schedule and needs
  • Assign Maintenance Personnel to walk vacant readies and create punch lists

Service Requests

  • Review all online service requests
  • Communicate with office personnel regarding issues or concerns with work orders
  • Contact and schedule vendors needed to complete service requests
  • Review work orders when complete to ensure all information included
  • Close work orders in OneSite

Other Duties

  • Communicate with residents about emergency shut-offs, in-unit inspections, special projects like roof work, drywall repair, and high-utility usage checks
  • Asset Data entry while coding invoices for Supervisor review
  • Coordinate and schedule appropriate safety training for maintenance employees
  • Create and monitor completion of preventative maintenance schedule

Essential Physical Qualifications:

  • Bending, climbing stairs, kneeling, lifting up to fifteen pounds, stretching, squatting, and walking

Non-Essential Physical Qualifications:

  • Running and lifting over fifteen pounds

Authority:

  • Recommend changes to the position and job duties which will improve efficiency and safety

 Relationships:

  • Reports to the Maintenance Supervisor
  • Takes direction from the Director of Property Management, Assistant Director of Property Management, Property Manager, and Maintenance Supervisor
  • Internal contacts: managers and associates
  • External contacts: residents, vendors, and guests

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