Office Operations Manager

Job Summary
We are seeking a highly organized and motivated Office Manager to oversee daily operations within our office environment. The ideal candidate will possess strong office management skills, ensuring that administrative tasks are executed efficiently while maintaining a welcoming atmosphere for staff, clients, and vendors. This role requires excellent communication abilities, attention to detail, and a proactive approach to problem-solving.

Duties

• Manage day-to-day office operations, ensuring a smooth workflow while utilizing efficient administrative processes.
• Serve as the primary point of contact at the front desk, greeting visitors and handling inquiries with professionalism and courtesy.
• Oversee scheduling and appointment management, coordinating meetings and maintaining calendars for team members.
• Perform proofreading of documents to ensure accuracy and clarity in all communications.
• Maintain organized filing systems for both physical and digital documents, ensuring easy access to important information.
• Assist in managing office supplies inventory, placing orders as necessary to ensure adequate stock levels.
• Support team members with various clerical tasks, including data entry and document preparation.
• Answering inbound calls promptly, following proper phone etiquette, and directing them to the appropriate personnel or department.

Requirements

• Proven experience in office management or as a personal assistant.
• Strong computer literacy with proficiency in Microsoft Office Suite or similar software applications.
• Excellent time management skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional attention to detail and strong proofreading capabilities.
• Familiarity with front desk operations and customer service best practices.
• Strong organizational skills with an ability to maintain accurate records and files.
• Effective communication skills, both verbal and written, with a focus on professional phone etiquette.

About Us:
Our office is a dynamic and fast-paced real estate management firm dedicated to providing exceptional service to our clients. We specialize in residential real estate and pride ourselves on providing our clients, tenants, and vendors with the highest level of professionalism.

Job Summary:
We’re seeking an organized, detail-oriented, and motivated Office Manager to join our team. The ideal candidate will assist with daily administrative tasks, support our clients and tenants by providing solutions to their requests, and help ensure smooth office operations. This is a great opportunity for someone interested in the real estate industry and looking to grow with a reputable firm.

Key Responsibilities:

• Answer and direct phone calls and emails professionally
• Greet clients and visitors and manage front desk duties
• Maintain and organize property listings, files, and documentation
• Coordinate appointments, showings, and open houses
• Input and update property listings with detailed notes as needed
• Assist with marketing materials, mailers, and social media posts
• Order office supplies and maintain office cleanliness and organization
• Support real estate agents and brokers with various administrative tasks
• Work with Appfolio and Quickbooks previous a plus.
• Have a reliable car for errands and inspections.

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor's degree preferred)
• Previous office or administrative experience (real estate experience a plus)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency with Microsoft Office Suite and Google Workspace
• Familiarity with Appfolio, other MLS platforms, or real estate software is a plus
• Ability to handle confidential information with discretion

Positive attitude and a team-player mindset

If you are an enthusiastic individual looking to contribute positively to our team while managing essential office functions, we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Part-time

Pay: $22.00 - $24.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Employee assistance program
• Paid time off

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Office management: 1 year (Required)

Ability to Commute:

• Phoenix, AZ 85015 (Required)

Ability to Relocate:

• Phoenix, AZ 85015: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $24