Office Manager | Property Manager | Real Estate Administrative Assistant

https://www.indeed.com/job/property-manager-office-manager-real-estate-admin-asst-e42152de629ad987

Job Description

Real Estate Company located in Rio Rancho, NM, seeks a Property Manager | Office Manager | Real Estate Administrative Assistant

Property Manager Duties

Responsibilities Include

• Administrative / Organizational Duties
• Oversee Outlook Calendar: Schedule / Confirm appointments
• Coordinating with brokers/colleagues on a variety of meetings and events
• Participating in the updating of company databases/contact lists
• Basic accounting and data entry
• Answer & process incoming calls
• Outgoing calls for specific assignments
• Prepare & send any networking, marketing &/or informational mailers
• General typing & email correspondence
• Handling Copies, Faxes, Scanning, & Filing
• Ordering &/or making restaurant reservations, handling any travel, or gift purchases, if needed
• Desk & Personal Organization
• Excellent attendance and punctuality
• Receive and sort incoming mail
• Make copies and distribute
• Mail, fax, and courier documents
• Schedule meetings, prepare expense reports, coordinate travel plans, and assist in the preparation of internal and external presentations to be made by the Real Estate Asset Managers, Brokers, etc.
• Communicate with internal and external customers, vendors, etc., as required
• Type various correspondence, memos, email, sales items, various documents
• Create spreadsheets, documents, presentations, sales items (flyers)
• Assist with performing property inspections
• Assist with updating and running monthly reports to ensure accuracy
• Scan and image documents into the real estate management system
• Maintain and establish properties in the real estate management system
• Order supplies
• Assist in meeting monthly and annual compliance and regulatory deadlines
• Maintain a file system for the management office
• Assist in performing market value research on properties
• File and monitor insurance certificates and claims
• Assist with the bid process of contracted services
• Assist with preparing contracts and forms
• Review property tax protests, tax payments, and research tax issues
• Code all invoices and forward them to the real estate accounting department
• Use social media, review social media sites, and update as necessary
• Other duties to be assigned as necessary

Real Estate Administrative Duties

• Assist with Social Media / Marketing / Recruiting efforts
• Undertake market research and assist with creating presentation materials
• Gathering of statistics/data (for input into growing database)
• Help coordinate marketing efforts to territory including email/fax blasts, postcards, direct mailers, signs, etc.
• Coordinate/purchase tickets for Real Estate conferences/meetings that the broker must attend
• Compile and update data for the weekly, monthly, and quarterly management reports
• Company Sales System/Website review to ensure that information is complete and accurate
• MLS / IDX website use and data entry, review, etc.
• Basic knowledge of leases
• Ability to give and take direction and to interface with decision makers in a professional manner, and maintain confidential information
• Provide assistance on special projects as needed
• Property Management assistance, manage tasks, and rental property software
• Attend training classes
• Assist all brokers with preparing files for audit or storage (hard copy and cloud copy)
• Other duties to be assigned as necessary

While this list gives a general overview of the responsibilities, the job description will be forever changing and adapting to new objectives in facilitating business and growth opportunities for the company, brokers, and affiliate partners.

Computer Skills / Use

We will train you to use our website and computer systems.

• MLS & IDX use
• Property Management / Rental Property Software and Websites
• Property tax office websites
• Basic accounting software/system
• Document management software
• Other duties to be assigned as necessary

Job Capabilities / Requirements

• Must have - Superior Organizational Skills
• Must be - Detail Oriented
• Must have - Strong Written, Analytical & Oral Communication skills
• Must have - High-level skills in Excel, Word, PowerPoint & Outlook
• Must be - Self-Motivated / Proactive
• Must have - The Ability to work independently on a fast-paced team
• Must be able to - Multi-task in a highly demanding atmosphere
• Must have - An Interest in Real Estate
• Must have - Experience with Microsoft Word, Excel, Publisher, etc.
• Must have - Working knowledge of tablets, GPS units, smartphones
• Must be able to - Use a small hammer to install real estate signs, carry real estate signs, carry boxes up to 30 pounds on occasion like boxed copy paper
• Must - Have valid New Mexico driver's license, auto insurance, reliable vehicle, and add the broker/company as an additional insured to the policy.

Please submit your resume for immediate consideration to offers@propertypartnersinc.com

Job Snapshot

• Base Pay: $15.00-$20.00 per hour depending on experience, bonus program available, major holidays are paid, and paid training.
• Employment Type: Full-Time - 40 hours (M-F, possible weekends for open house presentations, trade shows, etc.)
• Job Type: Management - Sales - Administrative - Clerical
• Education 1: 2 or 4-year degree preferred in business, management, marketing, information management, accounting, economics
• Education 2: Real estate license with experience may take the place of a college education
• Work Experience: 2 to 5 years
• Manages Others: No, however, you will interact with others in a support role and supervisory role from time to time, with regards to timelines and compliance issues
• Industry: Real Estate - Property Mgt
• Required Travel: Possible travel in town, Albuquerque, Bernalillo, etc.
• Job ID: Property Manager / Office Manager / Real Estate Administrative Assistant

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

****Office is not open to the public and is by appointment only.*****