What are the responsibilities and job description for the Executive Assistant position at Proprio?
Proprio advances surgery with its proprietary platform that combines artificial intelligence, computer vision, and augmented reality. Our flagship product, the Paradigm system, is an advanced surgical navigation system providing vital information that integrates pre-operative imaging and planning with intraoperative performance data. This unique longitudinal dataset offers significant value to the entire surgical ecosystem.
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We are seeking a collaborative and highly motivated Executive Assistant. You will support the CEO, the marketing team, including the VP of Product & Marketing, along with ad hoc support for other senior leadership, and report to the CFO. The perfect candidate possesses a can-do attitude, enjoys working with individuals from all walks of life, and has the drive to jump in and roll up their sleeves to get things done. You get joy out of streamlining hectic days while remaining organized, flexible, and communicative. You have a passion for learning and creating a warm and welcoming atmosphere daily.
What you'll be doing :
- Prioritizing the executive’s needs while maintaining high levels of discretion, integrity, and judgment when handling confidential and proprietary materials.
- Exercising diplomacy on behalf of both employees and CEO; meeting with CEO regularly to prioritize.
- Triaging requests based on bandwidth and availability of team members.
- Calendar management, including mediation for different executives.
- Organizing domestic and international travel (flights, hotel, car), meal reservations, and the creation of itineraries for both internal and external stakeholders; managing corporate travel partner.
- Supporting the marketing team : conference logistics, internal communications, events.
- Assist and communicate with members of the Board of Directors, as well as advisory board members, including prominent physician advisors.
- High-level candidate and VIP scheduling with occasional coordination with third party agencies.
- Host periodic All Hands meetings, signal any outstanding tasks to be completed for departments.
- Help plan and execute both internal and external meetings and events, including staff and culture-focused activities.
- Manage the employee recognition program.
Qualifications
The job description is representative of typical duties and responsibilities for the position and is not all-inclusive. Other duties and responsibilities may be assigned in accordance with business needs. A background check will be conducted after a conditional offer of employment is extended.
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