Personal Assistant to Chief Executive Officer

This is a part-time or full-time Seattle-based role for a proactive and adaptable individual ready to make a difference. As the Executive/Personal Assistant to a busy tech entrepreneur & CEO, your work will make their goals achievable, their days productive, and their personal life seamless. It’s a fast-paced, highly rewarding role for someone who thrives on bringing order to complexity and being of service.

Executive Support

• Masterfully manage the calendar, ensuring their schedule reflects priorities and eliminates unnecessary friction.
• Coordinate frequent domestic and international travel, preparing detailed itineraries and handling all logistics.
• Act as a gatekeeper and liaison, managing communication and prioritizing incoming requests.
• Support critical meetings with preparation, note-taking, follow-ups, and documentation of key decisions.
• Anticipate needs by conducting research, preparing materials, and offering thoughtful solutions.
  
  

Personal Support

• Ensure day-to-day personal logistics are seamless, including errands, appointments, and household-related tasks.
• Proactively handle gifting and special occasions—tracking milestones, sourcing thoughtful gifts, and managing delivery.
• Assist with personal travel preparation, including packing, unpacking, and ensuring all essentials are accounted for.
• Support the care of the CEO’s pets during travel periods, maintaining their routines and ensuring their needs are met.
• Helping prepare for houseguests to make sure their stays are comfortable and easy.
• Act as a trusted partner in managing personal priorities, providing peace of mind that nothing is overlooked.
  
  

What Success Looks Like

• Total Alignment: The CEO’s schedule, priorities, and goals are consistently aligned and executed.
• Zero Overwhelm: The CEO feels supported and stress-free, knowing the details are handled and nothing falls through the cracks.
• Seamless Operations: Professional and personal logistics run effortlessly, from calendar coordination to pet care.
• Increased Capacity: The CEO has more time and mental bandwidth to focus on what matters most.
• Resourceful Problem-Solver: You anticipate needs before they arise and always have a plan.
• Detail-Oriented Organizer: You have a knack for creating order and thrive on keeping things running smoothly.
• Calm Under Pressure: Nothing rattles you—you stay composed and focused, even in high-stakes situations.
• Discreet and Trustworthy: You handle sensitive information with the utmost professionalism.
• Energetic and Proactive: You’re ready to dive in, take initiative, and make things happen without being asked.
  
  

Qualifications

• Experience supporting senior executives or high-performing individuals.
• Exceptional proficiency with Google Workspace (Docs, Sheets, Calendar), Slack, and organizational tools like Notion.
• Outstanding verbal and written communication skills.
• Must love dogs & cats and be comfortable managing pet routines.
• Valid driver’s license and reliable transportation.
  
  

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Administrative, Customer Service, and Writing/Editing

Industries

Technology, Information and Internet

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