Administration Manager

Office Operations

Job Title: Administrative Manager
Company: Proscapes Complete Landscape Service

About Proscapes Complete Landscape Service
At Proscapes, we pride ourselves on doing things right the first time. We’re a full-service landscaping company dedicated to transforming outdoor spaces with creativity, quality, and exceptional customer care. Our philosophy is simple: we do what we say we’ll do, we arrive when we say we will, and we perform every job at the highest standards—as if we were doing it for our own family. This commitment to excellence drives everything we do.

Job Overview
We are seeking a hands-on Administrative Manager who will be directly responsible for executing all aspects of our office operations. This role goes beyond traditional oversight—you will actively manage daily tasks, support our executive team (CEO, CAO, and Operations Manager), and assist our field crews as needed. Your contributions will be critical to ensuring that our operations align with our core values of punctuality, reliability, and quality service.

Key Responsibilities:

Office Operations

• Manage daily tasks including payroll, HR functions, and CRM system administration.
• Set up new customers, sending proposals, issuing invoices, and managing our main inbox and phone line.

Executive & Field Support

• Provide hands-on support to the CEO, CAO, Operations Manager, and field crews with a variety of administrative tasks.
• Serve as the primary point of contact for customer inquiries, ensuring that every interaction reflects our commitment to excellence.

Systems & Process Improvement

• Assit in implementing and maintaining streamlined Standard Operating Procedures (SOPs) to boost efficiency.
• Optimize our digital tools—Google Workspace, QuickBooks Online, Zapier and others—to enhance workflow automation and organization.

Customer Service & Communication

• Deliver exceptional customer service by ensuring all communications and interactions uphold our standards of quality and punctuality.
• Engage directly with customers, treating every interaction with the care and attention as if it were for our own family.

Requirements

• Minimum of 3 years’ experience in an administrative or office management role within the landscape or construction industry.
• Extensive experience using Google Workspace and QuickBooks Online, with a strong background in managing payroll, HR, and CRM systems.
• Proven hands-on experience with day-to-day office operations in the landscape or construction industry.
• Ability to work independently with minimal oversight, demonstrating high resourcefulness, well organized and meticulous attention to detail.
• Exceptional interpersonal and communication skills, with a strong commitment to outstanding customer service.
• A proactive, positive mindset with a passion for continuous improvement and process optimization.

Work Schedule

• Full-time, in-office position from Monday to Friday, 8 AM to 5 PM.
• Opportunity to transition to a hybrid role based on performance and demonstrated capability.

If you’re a dynamic professional who believes in doing things right the first time and is ready to contribute directly to our high standards of service, we’d love to hear from you. Join Proscapes Complete Landscape Service and help us continue delivering excellence every day!

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• Have you managed payroll, HR functions, and CRM systems in your previous roles?
• Are you comfortable working independently with minimal supervision while handling multiple tasks?
• Do you have at least 2 years of administrative or office management experience in any of the following industries: landscaping and lawn care (preferred), construction and general contracting, property management and real estate, home services and trades (such as HVAC, plumbing, electrical, or roofing), agriculture and nursery operations, or fleet management? If yes, what industry?
• Are you proficient at handling bookkeeping tasks, such as creating invoices, sending proposals, and managing accounts receivable?

Work Location: Hybrid remote in Covington, GA 30014

Salary : $45,000 - $65,000