Senior Accounts Payable Specialist

Who is Prosek?

We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named 2024 PR Week Best Place to Work.

Overview:

Reporting to the Accounting Manager, the Senior Accounts Payable Specialist is responsible for collaborating with various departments to gather and analyze various financial data to ensure the organization’s finances are in order. The role is also responsible for making sure that all disbursements are executed and recorded timely and accurately. Proper controls must be maintained to ensure that funds are being disbursed to the intended parties.

What you’ll be doing:

• Handle the recording of company expenses.
• Obtain approvals, code, and enter vendor invoices into the accounting system by their appropriate GL codes and if billable, by their appropriate project codes.
• Review company expense reports and release into GL for posting and for payment via payroll.
• Process reimbursements of UK and UAE office employees’ expense reports.
• Oversee and process coding of Amex charges into GL system correctly along with receipts.
• Help manage budgeted office expenditures by office for all entities.
• Update and maintain accounts payable records, including new vendor set-ups.
• Manage the reconciliation of vendor accounts and balances including accruals.
• Import and record monthly travel charges from “Navan”.
• Resolve payment discrepancies with vendors and ensure accounts are current.
• Prepare and record all disbursements via ACH, wire, occasional checks, and direct debits.
• Record transfers of funds between entities as approved by either controller, CFO or COO.
• Review GL account transactions for coding accuracies.
• Prepare schedule of expense accruals after AP lockdown for month end close.
• Assist others in the accounting department as needed and as directed by management.
• Support and pull back up records as may be needed by management and external auditors.
• Handle the preparation of annual 1099s and 1096
  
  

What makes you qualified:

• 4 years of experience
• Previous service industry experience preferred
• Accounting degree preferred
• Previous full AP experience preferred
• Strong Excel skills a plus
  
  

What are the perks?

401(k) employer match: There is no time like the present to prepare for your future!

Premium healthcare plans, including medical, dental and vision coverage: Your health comes first.

Hybrid work model: 2 days in the office, 3 days from home - Pick your own schedule.

2 weeks of remote work per year: You do you!

Generous Paid Time Off (PTO) package including birthday PTO and 6 "It's Ok" days: Enjoy life's moments.

Custom career opportunities: Choose your own adventure!

Our Core Values:

• Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together.
• Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done.
• The Excitement of New Challenges: We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other.
• A Workplace with Humanity: We recognize the rigor and demand of our work. We also recognize that life inside and outside of Prosek can be stressful. We work very hard to run our business with a heavy dose of humanity and to make Prosek a safe place where people enjoy the work and each other.
  
  

Our Beliefs on Culture, Diversity & Belonging:

We are committed to building a diverse workforce reflecting and embracing diversity of all kinds - race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced.

The anticipated salary range for this position is $80,000-$87,000. An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits.

Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.