What are the responsibilities and job description for the Assistant to the CEO position at ProService Hawaii?
ABOUT THIS ROLE
This role is an opportunity to become a trusted partner to the CEO-helping him navigate a busy schedule, manage key priorities, and create a sense of ease in his day-to-day life. You'll provide thoughtful support across both professional and personal responsibilities, ensuring that his time and energy are focused where they matter most. More than just organization and execution, this role is about building trust and requires a deep sense of care - anticipating needs, and offering meaningful assistance in a way that makes a real difference; big and small, seen and unseen.
WHAT YOU'LL DO
As the Assistant to the CEO, you will play a pivotal role in amplifying the CEO's impact by managing schedules, communications, and a variety of projects with care and efficiency. No two days will be the same, and your ability to bring structure, clarity, and thoughtfulness to an ever-changing environment-while anticipating challenges, taking decisive action, and keeping priorities aligned-will ensure the CEO's time and focus remain on high-value initiatives. This role demands a proactive, detail-oriented individual who thrives in a dynamic environment and can seamlessly balance both business and personal responsibilities with ease.
- Help manage personal and professional priorities, from work projects and travel to charity initiatives and employee recognition.
- Keep the CEO's schedule organized and adaptable, ensuring priorities are clear and he is prepared, ensuring nothing falls through the cracks.
- Conduct research on past engagements and key topics, summarizing findings to keep the CEO well-informed and support decision making.
- Draft, refine, and manage emails, presentations, and communication using AI tools as needed.
- Incorporating thoughtful touches, such as meaningful gifts and recognition efforts, to enhance relationships and create a lasting impression.
- Ensure seamless coordination of ongoing projects and commitments, helping the CEO stay ahead without unnecessary stress.
WHAT YOU BRING
- A genuine, natural ability to anticipate needs and provide support in a way that feels effortless and intuitive. Strong ability to work through ambiguity.
- A smart, quick learner with strong problem-solving skills, able to adapt to shifting priorities without guidance.
- A high level of discretion, professionalism, and care in all interactions.
- Excellent written and verbal communication skills.
- A deep familiarity with Honolulu and the ability to coordinate local logistics as needed.
- Availability and responsiveness, with a flexible schedule and willingness to be on call as needed.
WHY YOU'LL LOVE THIS ROLE
You'll have the opportunity to work closely with a dynamic leader, making a meaningful impact through organization, communication, and thoughtful problem-solving. The role offers variety, flexibility, and autonomy-ensuring that each day brings something new to learn and contribute to. The pay range for this role is $80,000 - $110,000, depending on experience and qualifications.
Salary : $80,000 - $100,000
