Solar Operations Assistant

Job Description

Job Summary :

The Operations Assistant is responsible for preparing, submitting, and managing applications for permits. This requires liaising with internal team members, Energyscape, and regulatory agencies to ensure the permit process is completed efficiently, accurately and in a timely manner. This role is also responsible for paying all related fees, requesting inspections and managing the process through to final approval. Once final certificates are issued, the individual is responsible for submitting to the Virgin Islands Water and Power Authority (WAPA) the necessary documents needed for interconnection.

Essential Duties, Functions, and Core Accountabilities :

• Application preparation and submission
• Gather and review necessary documents (full property deed, recent WAPA bill, design plan, stamped permit application) to prepare permit application
• Complete and submit permit application to DPNR E-permitting portal
• Enter date and permit number to CRM (Project & Permitting tab)
• Once permit approved and install completed, send Inspection Request form to DPNR through E-permitting portal
• Pay permit application fee and permit fee (Submit receipt submittal form)
• Order placard signage and coordinate installation of all signage / labeling required to pass DPNR inspection
• Ensure compliance on permitting requirements
• Address any regulatory issues or discrepancies from DPNR inspectors promptly. This includes reviewing and addressing any corrections issued by DPNR by coordinating with the service manager and resubmitting corrected documentation for final approval. Once approved, the Final Certificate must be taken to WAPA along with Interconnection paperwork
• Serve as the primary point of contact between the organization, customers and necessary agencies (DPNR, WAPA, VIEO)
• Coordinate with sales representatives, Project Managers, and engineers to collect necessary project information
• Respond to agency inquiries, provide additional documentation, and resolve any issues that arise during the permit review process
• Maintain detailed records of permit applications, failed inspection notes, approvals and payments for related fees
• Track the progress of submitted permits and provide regular status updates to the Operations team for help with scheduling a new install
• Identify opportunities to streamline and improve the permitting process
• Implement best practices to reduce delays and ensure efficiency
• Assist with accounts receivable (AR) processes, including invoicing, payment tracking and collections
• Assist in managing accounts payable (AP) as needed
• Other duties as assigned and / or directed

Requirements

Requirements / Skills / Abilities / Education, Qualifications, and Experience :

Benefits

Benefits