Office Assistant

Who We Are

IQ Automation is a premier custom integrator, specializing in the design and installation of high-end audio/visual, automation, and lighting control systems. Working in residential and commercial environments, we provide our customers with innovative solutions and world class service.

Position Summary/Overview

IQ Automation continues to expand and are offering up this new opportunity to the right individual. The Office Assistant will assist the Office Manager by handling, ordering, and inventorying materials needed for projects and service calls. They will be responsible for creating and maintaining accurate records, organizing products in our warehouse, and assisting the Office Manager and Senior Technician with project and service materials coordination. The Office Assistant will also work with the Office Manager on tracking project costs. They will help with other office duties such as answering phones, scanning and filing documents, light cleaning, purchasing office supplies, planning company events, etc. As needed, the Office Assistant will also help our Sales Team with marketing duties, such as creating social media posts.

Responsibilities

• .Work on a team to help coordinate materials for projects and service calls
• Maintain an inventory database
• Purchase products, track delivery dates, check them in upon arrival, track when materials go to job sites
• Purchase materials from appropriate vendors and within project budgets
• Stage items for projects and service calls, update paperwork and operational software records
• Communicate effectively with Office Manager, Senior Technician, and owners about status of items
• Track material and labor costs for projects
• Assist Sales Team members as needed, such as creating social media posts
• Clean and organize warehouse, office, and showroom areas
• Purchase office supplies as requested
• Help plan company events
  
  
  

Skills

• Able to effectively work on a team
• Self-motivated and proactive
• Able to communicate well with internal and external resources in a professional manner
• Organized with attention to detail, including note-taking
• Experience using Excel, Word, or similar software
• Good time management with the ability to juggle multiple responsibilities
  
  
  

Requirements

• High School Diploma or equivalent
• Valid Drivers License
• Ability to lift up to 40 pounds
  
  
  

What We Provide

A fun and energetic team environment where your input is valued, your ideas are integral, and a place where you can collaborate with those around you to effectively achieve mutual and professional goals. We aspire to be great leaders and genuinely care about each other.

We offer benefits that showcase our commitment to health and family, while ensuring you have the tools you need to be an effective member of the team.

• Nine paid holidays
• PTO with rollover
• Health and Dental Insurance
• Gym membership reimbursement
• Employee purchase program
  
  
  

We have a firm commitment to equal employment opportunity and a long-standing policy against discrimination. We seek to recruit, hire, train, and promote without regard to race, color, religion, sex, age, national origin, or disability